Senior Admin/ Executive Assistant

Job Description

Job Description

Duration: 6+ Months, with the possibility of further extension based on organizational needs

Position Summary:

The Executive Office Associate provides high-level administrative support to the CEO, Executive Leadership Team, and Board of Directors. This position manages confidential information, coordinates executive office operations, supports board activities, and serves as a key communication link between internal teams and external partners. The role requires strong organization, professionalism, discretion, and the ability to support a fast-paced, mission-driven environment.

Essential Duties & Responsibilities:

• Provide administrative support to the CEO, Executive Leadership Team, and Board of Directors.
• Maintain confidentiality of sensitive documents, records, and organizational information.
• Serve as the primary administrative liaison for the Board of Directors and committees.
• Coordinate board meetings, retreats, events, agendas, presentations, packets, minutes, and follow-up materials.
• Maintain board records, bylaws, resolutions, and governance documents.
• Support board member onboarding and communication with committee leaders.
• Prepare reports, presentations, talking points, and briefing materials for internal and external meetings.
• Coordinate travel arrangements, itineraries, logistics, and expense reports.
• Assist with organizational communications, including website, intranet, social media, newsletters, and publications.
• Support marketing and outreach initiatives to promote organizational programs and services.
• Assist with sponsorship materials, special projects, and agency events.
• Compile data and reports for funding sources, regulatory agencies, and organizational needs.
• Support development and publication of the Annual Community Report.
• Provide logistical support for meetings, trainings, and agency functions.
• Communicate effectively with internal and external stakeholders.
• Perform other duties as assigned.

Required Knowledge, Skills & Competencies:

• Excellent written and verbal communication and customer service skills.
• Strong organizational, multitasking, and time-management abilities.
• Advanced skills with Microsoft Office 365, social media platforms, and graphic design tools.
• Ability to work independently, prioritize tasks, meet deadlines, and anticipate needs.
• Strong problem-solving skills and sound judgment.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work effectively in a diverse, team-oriented environment.
• Knowledge of nonprofit regulations, including CSBG Act, Head Start Act, Organizational Standards, Texas Administrative Code, and applicable laws preferred.
• Commitment to integrity, inclusion, respect, and the organization’s mission and values.

Qualifications:

Education & Experience:

• Associate or bachelor’s degree preferred.
• 3–5 years of experience providing administrative support to senior executives or nonprofit leadership required.
• Experience supporting a Board of Directors or governing body preferred.

Certifications:

• Administrative Assistant certification preferred.

Communication:

• Ability to read, write, and communicate effectively in English.

Physical & Travel Requirements:

• Ability to remain seated or stationary for extended periods.
• Ability to move throughout work locations and operate office equipment.
• Ability to lift and move items up to 50 pounds when needed.
• Ability to travel for meetings, training, workshops, and agency events.
• Reliable transportation required.

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.

Headquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.

As one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.

With a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.

TSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.

At TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.

Equal Opportunity Employer

22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Company Description

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.\r\n\r\nHeadquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.\r\n\r\nAs one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.\r\n\r\nWith a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.\r\n\r\nTSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.\r\n\r\nAt TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.\r\n\r\nEqual Opportunity Employer\r\n\r\n22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.