Administrative Assistant to the Superintendent
Mokena School District 159
Minimum Qualifications:
- High School Diploma or general education diploma (GED)
- Works well with minimal supervision
- Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail
- Able to communicate clearly and concisely, both orally and in writing
- Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters
- Works well with others
- Computer skills necessary, including Microsoft Office and Google Suite
- Adept at learning and using other related software and web-based programs
- Previous experience in a school district office setting
- Superintendent, Assistant Superintendent
- Assist Directors, Assistant Superintendent, and Superintendent by performing administrative assistant/clerical duties, which include, but are not limited to: act as a liaison between District Office, parents, staff, community members, and school board with an awareness of all district requirements and Board of Education policies
- Per the Classified Handbook
- Assist with the efficient operation of the District office in order to best meet the needs of students, staff members, and the public
- Prepare business correspondence as well as communications to the school staff
- Communicate district information in a highly diplomatic manner, both verbally and in writing
- Monitor and maintain the Superintendent's incoming phone calls, mail, and calendar
- Prepare and send out legal notices regarding bids, budgets, etc.
- Communicate with state school officials as necessary
- Prepares and submits annual district calendar to ISBE
- Update the District website as needed to maintain the most current information available to parents and the community
- Maintain official district documents
- Prepare and coordinate seniority gifts for eligible employees and Board members
- Coordinate first day and last day of school events
- Update Parent/Student Handbook and Administrators' Manual annually or as need arises
- Assists with CRDC reporting and regional office of education compliance visits
- Collect and distribute press releases concerning all district activities
- Coordinate district office meetings
- Update emergency calling list, PTA, and MEF officer listings
- Make reservations and secure necessary supplies and materials for Board and office meetings
- Perform all other duties as requested
- Acts as the FOIA Officer for the district
- Acts as Recording Secretary to the Board of Education
- Prepare purchase orders and payment requests for all Board and Superintendent purchases
- Track and reconcile all Board and Superintendent expenses by account
- Prepare correspondence to Board, as necessary
- Prepare Board agendas, Information, and Action Reports and email all Board-related reports to appropriate recipients for each scheduled meeting
- Record school Board meeting minutes
- Schedule all Board meetings and send appropriate notices
- Assemble information and distribute weekly Board Briefs
- Maintain the master copy of the Board Policy Manual
- Make Board-approved changes to Board Policy Manual, sending revisions to all administrators
- Review Board Policies with Superintendent quarterly
- Prepare administrative contracts
- Process and correspond with administrative applicants, as necessary
- Track and reconcile all District employee evaluations
- Enter evaluation information for staff in ELIS
- Maintain staff attendance records for District Office
- Post and maintain job vacancies within District and IASA Job Bank
- Maintain Seniority List for certified staff and classified staff
- Maintain Job Description Manual for all personnel
- Bending, carrying, climbing, lifting, pushing, pulling, reaching, sitting, standing, and walking
- Must be able to occasionally lift, move, or push items of 30 lbs.
- Includes extremes of temperature and humidity
- Hazards include stairs and communicable diseases
- 244 Working days, 8.0 hours per day
- 16 Paid holidays
- 260 Total paid days
- Confidential (Non-bargaining) Employee
- Per MTA Contract
- Hourly/Exempt
Vacancy posted 7 hours ago
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