Sales Administrative Assistant

Job Description

Job Description

Industrial Shadeports Inc. is seeking a detail-oriented Sales Administrative Assistant to serve as the backbone of our sales department. In this critical role, you will provide direct support to the Sales Manager, ensuring that every customer inquiry is handled with precision and every project stays on track.

Since 1993, Industrial Shadeports Inc. has been a leader in designing and manufacturing high-quality, architecturally pleasing shade structures. From playgrounds to parking lots, our custom solutions protect people and assets across various industries. We pride ourselves on a fun, engaging work environment where professional growth is encouraged.

Key Responsibilities

• Sales Support: Act as the primary liaison between customers and the sales team, fielding phone calls and managing internal/external communications.
• Documentation & QuickBooks: Maintain Customer Intake Forms and accurately enter Estimates and Quotes into QuickBooks. Convert approved estimates into Sales Orders upon receipt of customer signatures.
• Project Coordination: Follow up with customers via phone and email to provide updates and gather necessary information.
• Administrative Management: Manage the Sales Manager’s calendar, schedule meetings, and maintain accurate records and files.
• Contract & Record Keeping: Assist in preparing bid contracts and organizing essential documents, including permits and electronic files.

Qualifications

• Experience: Minimum of 2 years in the Construction industry and 2 years of proficiency in QuickBooks .
• Communication: Exceptional verbal and written communication skills.
• Language: Fluent in English (Required); Spanish proficiency is a strong plus.
• Authorization: Must be authorized to work in the U.S. (We use E-Verify).
• Requirements: Must pass a pre-employment screening and driver’s license check.

Why Join Us?

• Competitive Compensation: Based on your unique experience and qualifications.
• Comprehensive Benefits: Includes Health, Dental, Vision, and Life Insurance, plus Paid Time Off (PTO).
• Growth Culture: We offer a fun, engaging workplace with ample opportunities for personal and professional advancement.

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