Accounts Payable Coordinator

Job Description

Job Description

Accounts Payable Coordinator

Buffalo Medical Group | Williamsville, NY

Buffalo Medical Group (BMG), a large multi-specialty physician practice in Western New York, is seeking an experienced Accounts Payable Coordinator to join our Finance team. This role is ideal for a detail-oriented professional with strong accounts payable, invoice processing, and healthcare finance experience. The position supports timely, accurate, and compliant payment processing while partnering with physicians, vendors, and internal departments.

Position Overview

The Accounts Payable Coordinator is responsible for end-to-end accounts payable operations , including invoice processing, vendor management, reimbursements, and payment execution for BMG and its subsidiaries. This role supports cash flow management, month-end reporting, and audit readiness in a fast-paced healthcare environment.

Key Responsibilities

• Process accounts payable invoices, check requests, ACH, and electronic payments
• Ensure proper approvals, documentation, and purchase order compliance
• Maintain and update vendor records, including W-9s and payment terms
• Process physician and employee expense reimbursements
• Manage recurring and automated vendor payments
• Respond to vendor, physician, and department inquiries regarding payment status
• Research and resolve invoice discrepancies and vendor disputes
• Maintain accurate AP records through scanning, filing, and electronic documentation
• Track taxable invoices and support sales tax reporting requirements
• Assist with month-end close activities and annual audit preparation
• Enter invoices within two business days of receipt to support accurate financial reporting
• Support cash management activities, including negotiating payment terms when needed
• Comply with HIPAA, Corporate Compliance, and all Buffalo Medical Group policies

Qualifications

• Associate’s degree or equivalent combination of education and experience
• Minimum of 3 years of accounts payable, accounting, or finance experience preferred
• Proficiency with Microsoft Excel, Outlook, and Word
• Experience using accounts payable or financial systems
• Strong attention to detail, accuracy, and organizational skills
• Excellent communication skills and ability to work with physicians, vendors, and internal teams

Position Details

• Schedule: Monday – Friday, 8:00 AM – 4:30 PM
• Status: Hourly, Non-Exempt
• Pay Range: $20.70 – $32.34 per hour
• Work Environment: Office-based

Buffalo Medical Group is an equal opportunity employer committed to building a diverse and inclusive workforce.