Property Administrative Assistant

Scion Staffing has been engaged to conduct a search for a Property Administrative Assistant for a respected commercial real estate organization in Seattle, Washington . This is a temporary opportunity with possible potential for hire supporting front office operations, conference services, office administration, and property support.

POSITION OVERVIEW


The Property Administrative Assistant serves as the first point of contact for visitors while supporting the daily administrative operations of a busy commercial real estate office. This highly visible role combines front desk responsibilities with conference center coordination, vendor administration, office operations, and facilities support. The ideal candidate is polished, proactive, customer-focused, and thrives in a collaborative, fast-paced environment. Commercial real estate experience is preferred but not required.

PERKS

• Competitive pay of $28.00-$32.00 per hour , depending on experience
• Temporary opportunity with strong potential for permanent hire
• Monday-Friday schedule, 8:00 AM-5:00 PM
• Professional, collaborative office environment
• Opportunity to grow with an established commercial real estate organization

RESPONSIBILITIES

• Welcome visitors, answer incoming calls, and deliver exceptional customer service as the primary front office contact.
• Coordinate conference room reservations, room setup, audiovisual support, and meeting hospitality services.
• Assist with vendor onboarding by preparing documentation, collecting Certificates of Insurance, W-9s, and Master Service Agreements.
• Maintain office operations including mail distribution, overnight shipping, courier services, telecommunications, and office supply coordination.
• Organize and maintain electronic and physical files while assisting with administrative audits and special projects.
• Support building amenities, office communications, facility access requests, and other day-to-day administrative functions.

QUALIFICATIONS

• 2+ years of administrative, office support, receptionist, or office coordination experience
• Professional, polished, and customer-focused demeanor
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced office environment
• Proficiency with Microsoft Office Suite
• Commercial real estate or property management experience preferred but not required

COMPENSATION

$28.00-$32.00 per hour , depending on experience.


ABOUT OUR SEARCH FIRM


Scion Staffing is an award-winning national recruitment and staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with outstanding organizations across a wide range of industries. Through our innovative recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.


We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online.


Scion Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.


For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applicants with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and unbiased talent acquisition and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.