Litigation Efiling Coordinator

Job Overview Ashurst Perkins Coie US LLP is seeking a highly motivated Litigation e‑Filing Coordinator. The role requires a strong understanding of electronic filing processes, advanced document processing skills, and the ability to provide case management support throughout the filing process. Contact with courts, both state and federal, is required to gain knowledge and research local rules and procedures. The Litigation e‑Filing Specialist will work to ensure compliance with deadline‑driven filings. Essential Functions These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Support firm‑wide practice groups in matters relating to litigation and patent e‑filings and service of documents in California, Washington, Oregon, Texas, and Illinois. Serve as the dedicated point of contact for the duration of e‑filing requests, coordinating with various Shared Services resources. Provide subject‑matter expertise support to the 24/7 document processing team, delivering exceptional customer service in a team‑based environment. Coordinate with the in‑office mail team to ensure tracking and delivery of filings. Respond to inquiries from attorneys regarding court procedures and judges’ local rules for the said state and federal courts. Act as a liaison between attorneys and courts. Support rush and/or high‑touch document processing requests connected to e‑filing, including rush and/or high‑touch TOA requests. Address and resolve any technical issues related to e‑filing systems promptly. Maintain a database of attorney login credentials and jurisdiction SMEs across the firm. Develop filing best practices for common jurisdictions in which the firm files. Maintain detailed records of all electronic filings, including confirmation receipts and rejections. Manage requests via ServiceNow workflow tool, following best practices to coordinate workflow between shared teams. Utilize the workflow tool timers and communicate with customers through the workflow tool email mechanism. Be present at work during regularly scheduled working hours and as needed, consistent with the firm’s attendance expectations. Specific Skills Required Knowledge of locating electronic filing procedures, as well as federal, state, and local judges’ procedural rules for various states. Strong ability to delegate work and provide peer‑level oversight in a team environment. Thorough knowledge of all phases of litigation, discovery, and trial procedures. Demonstrated skills in document and information management. Effective oral and written communication. Advanced document processing skills. Advanced knowledge of Microsoft Office applications, including Word, BigHand, Adobe, Best Authority, and other related software. Excellent organizational skills. Ability to prioritize and manage multiple assignments. Ability to work independently and as a team member. Communicating with team members via direct messaging platforms regarding availability, issues, and questions. Rapid response to e‑filing requests. Specific Skills Preferred Effective oral and written communication, establishing relationships throughout operational groups inside and outside the firm. Well‑versed in Word, Excel, Adobe, SharePoint, BigHand, and Best Authority. Proficiency with communication tools such as Webex and Outlook. Strong command of English, including spelling, grammar, punctuation, form, and style. Superior knowledge of personal computer and system utilities or other comparable document production software. Excellent organizational skills for prioritizing workload. Thorough understanding of legal terminology and procedures relevant to the area of assignment. Ability to work remotely. Education and Experience Requires 4–5 years of significant law firm experience specifically with respect to litigation and e‑filing. This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. Compensation ranges: Colorado – $81,530 to $122,790 annually; Illinois – $86,040 to $129,590 annually; Washington – $86,000 to $129,530 annually. Equal Opportunity Employer Ashurst Perkins Coie US LLP and its affiliates are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability, or any other category prohibited by local, state, or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities, and termination. #J-18808-Ljbffr WFB Ashurst Perkins Coie US LLP