Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to join a growing team in Union County, New Jersey on a contract basis with the potential for a permanent position. In this role, you will contribute to day-to-day accounting activities, help maintain accurate financial records, and support timely month-end reporting. This opportunity is well suited for someone who enjoys working across payables, reconciliations, and general accounting tasks in a collaborative environment.

Accounting Assistant Responsibilities:

• Review and process vendor invoices, schedule payments, and ensure transactions are recorded accurately and on time.
• Administer employee expense submissions, verify supporting documentation, and resolve discrepancies as needed.
• Respond to accounts payable questions from vendors and internal stakeholders while keeping supplier information current and organized.
• Prepare routine journal entries and accruals to support accurate general ledger activity.
• Perform bank and account reconciliations, investigate variances, and clear outstanding items promptly.
• Assist with month-end close activities by gathering documentation, updating schedules, and supporting financial reporting deadlines.
• Maintain fixed asset records and help track additions, disposals, and related accounting entries.
• Provide support during audit preparation by organizing records and supplying requested accounting documentation.
• Follow established accounting guidelines and internal controls to promote accuracy, compliance, and consistency in financial operations.

Accounting Assistant Requirements

• At least 2 years of experience in accounting, accounts payable, or a closely related finance support role.
• Bachelor's degree in Accounting, Finance, or a related discipline is preferred.
• Hands-on experience with accounts payable processing, invoice coding, and payment support.
• Familiarity with accounts receivable activities and bank reconciliation work.
• Proficiency in Excel and experience using accounting software, including QuickBooks.
• Strong attention to detail with the ability to manage multiple tasks and meet deadlines.
• Clear written and verbal communication skills, along with strong organizational abilities.