Accounts Receivable/Collections Specialist

Accounts Receivable/Collections Specialist Confires Fire Services is an affiliated company of Guardian Fire Protection and trusted provider of comprehensive fire protection and life safety solutions, proudly serving businesses throughout New Jersey, Eastern Pennsylvania, and Northern Delaware for more than 40 years. Headquartered in South Plainfield, New Jersey, Confires delivers inspection, testing, monitoring, installation, and repair services across a wide range of systems such as fire alarms and monitoring, fire sprinklers, kitchen fire suppression, special hazard systems, fire extinguishers, exit and emergency lighting, and integrated security solutions that include access control systems and CCTV. Known for its strong customer‑first culture, technical expertise, and commitment to code compliance, Confires partners with customers across diverse industries to protect lives, property, and assets. Our People & Culture At Confires and our affiliated companies, our people are the foundation of our success. We're committed to hiring and developing talented, passionate professionals who share our mission to protect lives and property. As we continue to grow, we offer meaningful career opportunities within a dynamic organization focusing on customer service, technical expertise, collaboration and long‑term success. About The Opportunity Confires is looking to hire an Accounts Receivable / Collections Specialist. This is a very important and essential role in our company and the ideal candidate will have a can‑do personality, be well organized, detail‑focused and have excellent written and verbal communication skills. Job Duties include but are not limited to Responsible for the prompt and efficient itemization, upload, and submission of invoice information into customer web portals, as required to effect payment Contact customer by phone/email to finalize collection of outstanding debts Contact delinquent customers via telephone and email and maintain consistent follow up with these accounts in accordance with established performance matrix Maintain a complete and accurate record of all collection efforts, including any corrective arrangements and place notes on the customer’s account in current ERP system Respond to daily account queries and inbound calls and settle customer disputes Follow‑up in web portals for status of previously submitted items that remain unpaid Email invoice and work ticket PDF files to customers, where required Preparation of summary billing using Microsoft Excel and/or Word Preparation and mailing of monthly past due invoice notices Adding and removing customers and/or demographic information into databases Answering incoming overflow calls from customers regarding their invoices Other duties as assigned Qualifications Excellent verbal, written, and customer service skills. Detail‑oriented is a must. Prior experience in a commercial services company preferred, but not required. Proven ability to oversee essential business functions and meet goals and deadlines. Thorough knowledge of general office procedures and equipment. Must function in a fast‑paced, team‑based environment. Must be analytical and have excellent problem‑solving skills. Self‑starter with strong organization and time‑management skills. Advanced proficiency with Microsoft Office Suite, especially Excel. Compensation Hourly pay; rate is dependent on candidate's experience Quarterly bonus opportunities Benefits 401K with a company match Medical, Dental and Vision Insurance Company paid Short Term Disability Company paid Long Term Disability Company paid Life and AD&D insurance Pre‑tax accounts for health and dependent care Aflac Vacation and Personal time Paid holidays Tuition Reimbursement *Confires Fire Protection Service, LLC. is an Equal Opportunity Employer. Guardian does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, citizenship status, creed, ancestry, marital status, veteran status, or any other legally protected classification. #J-18808-Ljbffr