Administrative Coordinator

Administrative Coordinator Join Amgen’s Mission of Serving Patients. At Amgen, you will help improve the lives of patients by researching, manufacturing, and delivering innovative medicines. As part of the Amgen team, you will make a lasting impact on patients while advancing your career. What You Will Do The Administrative Coordinator provides high‑quality, complex administrative support to executive leaders, directors, and cross‑functional teams. This role enables operational efficiency by managing calendars, coordinating meetings and travel, supporting business processes, and ensuring seamless execution of department priorities in a fast‑paced, dynamic environment. Key Responsibilities Manage complex executive and team calendars, including scheduling across multiple time zones. Proactively identify scheduling conflicts and recommend solutions. Coordinate candidate interviews, onboarding, and team logistics as needed. Plan, organize, and execute internal and external meetings (virtual and in‑person). Prepare agendas, capture meeting minutes, and track follow‑ups/action items. Coordinate logistics including meeting rooms, catering, A/V setup, and visitor accommodations. Support large‑scale events, offsites, and training sessions. Coordinate domestic and international travel arrangements (flights, hotels, transport). Prepare and submit expense reports in a timely and compliant manner. Manage itineraries and travel logistics for executives and teams. Manage purchase orders, invoices, and expense‑related processes. Support budget tracking and reporting as required. Maintain department files, databases, and documentation systems. Ensure compliance with internal policies and procedures. Maintain distribution lists, organizational charts, and contact databases. Support internal communications and team updates. Serve as a primary point of contact for administrative inquiries. Coordinate cross‑functional collaboration across internal and external stakeholders. Manage administrative aspects of vendor and partner relationships. Support onboarding of vendors and processing of related documentation. Participate in project teams and assist with special initiatives. Track deliverables, timelines, and key actions to ensure execution. What We Expect Of You We are looking for an individual with the following qualifications. Basic Qualifications Associate’s degree and 2 years of administrative experience Or 2 years in a technical school setting with hands‑on experience Or high school diploma/GED and 4 years of administrative experience Preferred Qualifications 3‑5+ years of experience supporting multiple leaders or large teams Extensive experience managing complex calendars across time zones Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint) Experience with expense systems, invoicing, and financial processes Exceptional organizational and time‑management skills Strong written and verbal communication skills Ability to operate in a fast‑paced, deadline‑driven environment High level of discretion with confidential information Proactive, solutions‑oriented mindset with strong problem‑solving capabilities Key Competencies Execution excellence: prioritizes and delivers on multiple competing priorities Stakeholder management: builds strong working relationships across teams and levels Attention to detail: produces accurate, high‑quality outputs Adaptability: thrives in dynamic, evolving environments Proactive mindset: anticipates needs and identifies solutions ahead of time Benefits & Compensation The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan that includes health and welfare plans for staff, retirement and savings plans, group medical, dental and vision coverage, life and disability insurance, flexible spending accounts, discretionary annual bonus, stock‑based long‑term incentives, award‑winning time‑off plans, and flexible work models where possible. Equal Opportunity Employer & Accommodation Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will provide reasonable accommodation to individuals with disabilities to participate in the application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. #J-18808-Ljbffr