Office & Administrative Coordinator

Job Summary We are seeking an organized, proactive, and service-oriented Office & Administrative Coordinator to support our CEO while helping create a welcoming, efficient, and professional office environment. In this highly visible role, you will work closely with the CEO on day‑to‑day administrative needs and serve as a key resource for employees, visitors, and office operations. Key Responsibilities Executive & Administrative Support: Manage the CEO’s calendar, meetings, and scheduling across internal and external stakeholders; coordinate travel arrangements (flights, accommodations, transportation, itineraries); prepare, edit, proofread, and format correspondence, presentations, reports, and other business documents; track action items, deadlines, and follow‑up tasks; assist with expense reporting and record‑keeping; support special projects and ad hoc requests; handle sensitive and confidential information with discretion. Office Operations & Employee Support: Serve as a welcoming point of contact for visitors, vendors, and employees; provide front desk coverage, answer and route calls, and respond to general inquiries; manage incoming and outgoing mail, packages, and deliveries; maintain reception, conference rooms, kitchen areas, and common spaces; monitor and replenish office supplies, kitchen inventory, and workplace essentials; assist with office security and visitor management; coordinate onboarding logistics for new hires; organize team meetings, events, lunches, celebrations, and office activities; support a positive workplace culture. Qualifications 1–3 years of administrative, office support, customer service, hospitality, or related experience. Recent graduates with strong internship or campus leadership experience encouraged to apply. Strong organizational and time‑management skills with ability to manage multiple priorities. Excellent written and verbal communication skills. Professional, friendly, and customer‑service‑oriented demeanor. High level of discretion and ability to handle confidential information. Comfortable learning new systems and technology. Proficiency with Google Workspace and/or Microsoft Office; familiarity with Zoom, Slack, or Teams is a plus. Experience supporting senior leaders or executives (helpful but not required). What Will Help You Succeed Eagerness to learn and grow professionally. Strong attention to detail and follow‑through. Ability to adapt quickly in a fast‑paced environment. Positive attitude and willingness to jump in where needed. Resourcefulness and problem‑solving mindset. Dependability and commitment to delivering high‑quality work. Strong interpersonal skills and a genuine desire to help others. Work Environment This is an onsite position requiring reporting to Anchor’s Thousand Oaks office, with occasional flexibility/hybrid arrangements. Hours: 8:00am–5:00pm. Compensation The base pay is $25 per hour, plus an annual discretionary bonus based on individual and company performance. Benefits Comprehensive health insurance options (Medical, Dental, Vision, Basic Life/AD&D insurance). Generous sick leave and vacation benefits. Highly competitive performance bonus. 401(k) retirement program with employer match. Tuition reimbursement for professional development. Workplace celebrations, team building, charity drives, and food truck luncheons. Onsite gym (Thousand Oaks only). Twelve paid holidays. Equal Employment Opportunity We are proud to be an equal‑opportunity employer. All qualified candidates are welcome and will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, natural origin, disability, age, veteran status, or any other protected characteristic. #J-18808-Ljbffr Anchor Loans