Executive Assistant - Hybrid

Executive Assistant - Hybrid

This is a hybrid position based at our beautiful corporate office in Brentwood, TN, with on-site work required Monday through Wednesday.

Description

Manage and coordinate daily, weekly, and monthly calendars of executives. Schedule/calendar necessary travel, meetings and create, transcribe, and distribute meeting agendas and minutes (as needed).

Make and confirm all travel arrangements. Pro-actively organize logistics and plan events. Setup accommodation and entertainment arrangements for company visitors.

Prepare correspondence, reports, and materials for publications and presentations. Generate regular reports, manage spreadsheets, and update databases.

Greet and receive visitors. Manage phone calls and emails with professionalism. Respond in a timely fashion to managers' requests.

Qualifications

Associates Degree in business preferred.

Minimum of 710 years of experience supporting senior executives, with C-suite experience preferred. Successful work experience as an Executive Assistant, Administrative Assistant or similar role.

Core Competencies

Intellectual curiosity and empathy: Must have the desire to learn all aspects of the business and understand its goals. Should view the attainment of these goals as a critical measure of performance with deep care for the business workforce and be a proactive force behind workforce strategy

Problem-solving: Must be comfortable working with business leaders and managers to address workforce challenges or issues. Rather than viewing problems as "yours," HR should view them as "ours" and be an active part of the solution

Risk-taking and courage: Comfortable saying "no" and offering alternative opinions or actions to business leaders

Digital acumen: Ability to analyze and interpret people-related data use it to help business leaders better understand workforce needs and incorporate results into the workforce strategy and planning

Business-language knowledge: Ability to speak "in business" and have strong business acumen. This comes with knowing the details of the business they are serving and understanding its jargon and acronyms

Networking skills: "Knowing who knows" within the business, as well as externally, is hugely important, as is the ability to develop relationships with those with knowledge and decision-making responsibilities

Change-management skills: Ability to facilitate discussions around change and transformation. Ability to identify in advance where and when change management will be needed and proactively participate in developing plans

Discretion: Business leaders must trust Human Resources with sensitive, "insider" information. A leader needs to know a conversation will be kept confidential

Working Conditions

Talk / Hear Constant See Constant Sit Constant Walk Frequently Reach / Twist Occasionally Repetitive Use of Hands Constant Bend / Stoop Occasionally Reaching Overhead Occasionally Lifting/Carrying up to 25 lbs. Occasionally

Competencies

Agility Resourcefulness: Adapts quickly to changing circumstances; cleverly navigates obstacles and constraints Manages Uncertainty: Comfortable when things are in flux; readily shifts approach or behavior to fit changing circumstances

Bias to Action Action Oriented: Propensity to act or decide and move forward with a logical approach; can decide and act without having the total picture Delivering Results: Strives for high levels of achievement; maintains a clear and steady focus on meeting goals, despite obstacles; is resilient when encountering setbacks

Customer Focus Identifying with Customers: Understanding who the external and internal customers are and what they value

Managing Complexity Essence: Extracts the core meaning out of complex situations; can separate the important from the noise when problem solving; hunts for the root cause of successes and failures Manages Conflict: Can hammer out tough agreements and settle disputes equitably. Stays positive, constructive, and respectful, even in disagreements or conflicts

Capability Building Helps Others Succeed: Steps aside and lets others shine; serves as a mentor and coach; helps others apply their strengths and shore up on their weaknesses

Interpersonal Impact People Smart: Reads people well; can articulate the qualities, perspectives, strengths, and weaknesses of others Influence: Even without direct authority finds common ground and win/win solutions; gaining alignment on the path forward

Strategic Vision Inspires Others: Creates common purpose/shared mind-set; raises other's confidence to tackle challenges; promotes high level of energy and excitement Visioning: Can anticipate future consequences and trends; articulately paints credible pictures of possibilities and likelihoods

Disclaimer This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Benefits: Comprehensive health, dental, and vision insurance Health Savings Account with an employer contribution Life Insurance PTO 401(k) retirement plan with a company match And more!

ENVIRONMENTAL/WORKING CONDITIONS: Normal busy office environment with much telephone work. Possible long hours as needed. The description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

*If you are viewing this role on a job board such as Indeed.com or LinkedIn, please know that pay bands are auto assigned and may not reflect the true pay band within the organization.

*No Recruiters Please

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.