Executive Assistant

Executive Assistant

We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support a fast-paced entrepreneur leading multiple businesses, investments, and family priorities. This role is ideal for someone who thrives on bringing order to complexity, ensuring follow-through, and helping a visionary leader stay focused on what matters most. 80% Executive & Business Support 20% Personal & Lifestyle Support

Who You'll Support

- Owner & President of Impact Professionals - Leader in a global direct selling organization - Senior Executive in a multi-entity business group - Active in national policy and leadership initiatives - Real estate investor (Anna Maria Island property) - Husband and father of two

What Success Looks Like

- Calendar is organized, optimized, and conflict-free - Key priorities are tracked and followed through consistently - Projects move forward without constant oversight - Communication is streamlined and intentional - Travel and logistics run seamlessly - Physical and digital environments are organized and efficient

Key Responsibilities

Executive Support

- Own and optimize calendar management across multiple priorities - Coordinate meetings, calls, and events with precision - Act as a facilitator for time, communication, and priorities - Organize inboxes, flag key items, and assist with responses (including drafting from dictation) - Prepare agendas, notes, and follow-ups to ensure execution

Operations & Project Coordination

- Track tasks, deadlines, and key initiatives across businesses - Ensure follow-through from team members and partners - Organize and manage ongoing and new projects - Assist in launching new businesses and non-profits - Create systems to improve efficiency and reduce chaos

Travel & Logistics

- Plan and coordinate business and personal travel - Occasionally travel alongside for support (rare but important) - Ensure seamless itineraries and contingency planning

Personal Support (20%)

- Run high-level errands (Bradenton, Sarasota, Anna Maria Island) - Gift sourcing and coordination - Schedule personal appointments and logistics - Assist with rental property coordination and vendor communication - Support organization of documents, finances, and tax preparation (with professionals)

Environment & Organization

- Help physically organize office and workspace - Create systems for both digital and physical organization - Bring structure to workflows and daily operations

Ideal Candidate

- Highly organized with strong attention to detail - Proactiveanticipates needs before being asked - Strong communicator (clear, concise, professional) - High integrity and ability to handle confidential information - Comfortable managing multiple moving pieces simultaneously - Solutions-oriented and resourceful - Tech-savvy (Slack, Google Workspace, task/project tools, Social Media Accounts) - Growth-minded and excited about increasing responsibility over time

Values Alignment

- Faith-driven (Christian values) - Mission-oriented and purpose-driven - Aligned with conservative principles and engaged citizenship - Committed to excellence, integrity, and service

Compensation

- Base salary: $55,000 - Performance-based bonus: up to $5,000 annually - Total compensation: $55,000 $60,000+

Who This Role Is Not For

- Someone who waits to be told what to do - Someone who struggles with follow-through - Someone uncomfortable with a fast-paced, ever-changing environment - Someone who prefers rigid structure