Executive Assistant & Office Administrator

ABOUT US

Hawai Isotope Technology (HIT) is a radiopharmaceutical production facility and radiopharmacy based in Kailua, Hawai. Our brand-new facility is equipped with cutting-edge technology, allowing us to make a meaningful impact in cancer diagnosis and patient care. As a small, dynamic team, we foster a collaborative, family-like environment where innovation thrives. Here, youll have the unique opportunity to influence strategy and help introduce groundbreaking new treatments to the state. If youre passionate about advancing cancer care and want to be part of a team shaping the future of healthcare, wed love to have you on board! As we grow, we are looking for a highly organized and motivated individual to support our executive team and keep our office running smoothly.

ABOUT THE ROLE

This is a dynamic, ground-floor opportunity for someone who thrives in a fast-paced environment and wants to wear many hats. You will work closely with the CEO and senior leadership, handling a mix of executive support, office administration, billing, and general operational tasks. No two days look exactly alike and that is part of what makes this role exciting.

RESPONSIBILITIES

Provide direct administrative support to the CEO, including calendar management, correspondence, meeting coordination, and document preparation

Manage day-to-day office operations, including supply ordering, vendor coordination, and facilities-related tasks

Assist with billing functions, including invoice tracking, purchase order documentation, and basic accounts receivable/payable support

Serve as a communications hub routing calls, emails, and inquiries to the appropriate team members

Support scheduling and logistics for visitors, tours, meetings, and company events

Assist with onboarding coordination and HR administrative tasks as needed

Maintain organized filing systems (digital and physical) for compliance and operational records

Take on special projects as assigned by leadership

QUALIFICATIONS

Bachelor's degree or equivalent; recent graduates encouraged to apply

Strong organizational skills and exceptional attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office and Google Workspace

Ability to handle sensitive and confidential information with discretion

A proactive, can-do attitude and willingness to learn a highly specialized industry

Experience in a medical, scientific, or regulated environment is a plus but not required

WHY JOIN HIT?

This is a rare opportunity to be part of a pioneering healthcare company doing meaningful work in Hawai. You will gain hands-on experience across executive operations, healthcare administration, and the emerging field of nuclear medicine with real room to grow as the company scales.

Compensation

Salary Range: $65,000 $90,000 (commensurate with experience)

Hawaii Isotope Technology is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Benefits Include:

401(k) retirement benefit program

Medical

Dental care

Life insurance

Paid time off

Vision care