Executive Assistant

Company Overview Hilco Global is a subsidiary of ORIX Corporation USA and a diversified financial services company that delivers integrated professional services and capital solutions across various sectors. Based in Northbrook, Illinois, it employs more than 850 professionals on four continents. Position Overview The Executive Assistant serves as the primary point of contact for Professional Services and supports practice leaders within the Restructuring & Turnaround Management practice. The role provides liaison to senior executive management, coordinates external relations, and manages a wide range of confidential administrative tasks. Job Responsibilities Act as liaison and provide support to all Restructuring senior leaders and staff. Arrange and handle all logistics for meetings and events, including scheduling, drafting agendas, developing and distributing presentation materials, and recording meeting minutes. Work with the restructuring team to assemble information packets and prepare materials, contact information, and related items for internal and external parties. Manage expense reimbursements and related documentation to align with company policies. Assist with special projects, design and produce complex documents, reports, and presentations, and prepare correspondence. Maintain contact lists and coordinate communications with external clients, ensuring responsiveness and timely follow‑up. Manage hardware, software, desktop support, internal telecommunications, and other strategic systems usage. Maintain and distribute restructuring KPI and operational metrics. Manage team members’ client/billable expenses and interface with Hilco accounting for appropriate invoicing. Support senior restructuring leadership with business development tracking in Salesforce. Maintain SharePoint files and onboard practice talent, including administrative onboarding for consultants and project managers. Coordinate weekly practice leadership meetings, draft agendas, and track action items. Maintain the practice's sales pipeline in Salesforce CRM and flag upcoming proposal deadlines. Generate varied reports from Salesforce and BigTime. Qualifications 5+ years of experience as an executive assistant in Financial Services, Professional Services, or a similar industry. Bachelor's Degree required or equivalent experience. Expert proficiency with Microsoft Office and ability to design and edit graphic presentations and materials. Experience with Salesforce and/or BigTime a plus. Technical proficiency and problem‑solving skills related to IT infrastructure, IT support, and cloud‑based environments. Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups, including Executive, C‑Suite, senior leaders, and team members. Ability to make informed decisions regarding priorities and available time. Capacity to complete high‑volume tasks and projects with little or no guidance. Ability to adapt quickly, react with appropriate urgency, and maintain integrity and discretion with confidential information. Compensation and Benefits Annual base salary (gross): $100,000–$110,000 . The range reflects geography‑based estimates and may vary with qualifications and experience. Total compensation includes cash bonuses, long‑term incentives, health insurance, accident and life insurance, and retirement benefits. Benefits package may also include medical, dental, vision, disability, life, 401(k), and personal well‑being benefits, depending on eligibility. EEO Statement Hilco Global is an equal opportunity employer. Qualified candidates will be considered on merits and without regard to race, religion, color, national origin, sexual orientation, genetic information, marital status, gender, veteran, or disability status. #J-18808-Ljbffr Hilco Corporate Finance, LLC