Administrative Assistant

Job Description

Job Description

Join a Team Where Your Organization Makes an Impact!

We're looking for an  Administrative Coordinator who enjoys creating exceptional experiences for clients and teammates alike. If you're highly organized, thrive in a fast-paced environment, and enjoy being the person who keeps everything running smoothly, we'd love to meet you.

In this role, you'll be the welcoming face of our office, a trusted resource for our team, and a key contributor to the day-to-day operations that keep our business moving forward. No two days are exactly the same, making this an excellent opportunity for someone who enjoys variety, collaboration, and making a meaningful impact behind the scenes.

We're looking for someone who is dependable, detail-oriented, and enjoys helping others succeed.

What You'll Do:

• Assist in creating an organized, efficient, and welcoming workplace .
• Greeting clients and visitors with professionalism while creating a positive first impression.
• Managing incoming calls, directing inquiries, and ensuring messages reach the appropriate team members.
• Coordinating conference rooms, meetings, technology, and catering for client and internal events.
• Processing and distributing client documents, including electronically filing and delivering tax returns.
• Handling incoming and outgoing mail, email correspondence, and secure client portal communications.
• Keeping the office running smoothly by managing supplies, organizing files, stocking shared spaces, and maintaining common areas.
• Operating office equipment and coordinating maintenance when repairs are needed.
• Assisting with expense reports and a variety of administrative projects.
• Entering and maintaining client information within internal systems with accuracy and attention to detail.
• Preparing daily cash deposits and supporting routine administrative accounting functions.
• Jumping in wherever needed to support the team and help meet deadlines.

You'll be a great fit if you have:

• A high school diploma or equivalent (an associate's or bachelor's degree is a plus).
• Three or more years of administrative experience, ideally within a professional services environment.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Excellent communication skills, both written and verbal.
• Outstanding organizational and time-management abilities.
• The ability to manage multiple priorities while maintaining accuracy and professionalism.
• Confidence working independently and collaborating with colleagues at every level of the organization.
• Experience using multi-line phone systems and standard office technology.
• The ability to occasionally stand, bend, or lift office materials as needed.

Employees enjoy:

• Comprehensive medical, dental, and vision coverage
• FSA and HSA options
• Employer-paid life insurance plus optional supplemental coverage
• Short-term and long-term disability insurance
• Critical illness and accident coverage
• A 401(k) plan with company matching and traditional or Roth contribution options
• Competitive compensation with annual performance and salary reviews
• Generous paid time off and flexible work arrangements where applicable
• A casual "dress for your day" approach to workplace attire
• Ongoing training, continuing education, and professional development opportunities
• Employee recognition programs that celebrate great work throughout the year
• Support for professional memberships and community involvement
• A collaborative, team-oriented culture where your ideas are valued and your contributions make a difference

If you're looking for a role where you can build relationships, stay engaged, and be an essential part of a growing team, we'd love to hear from you.

Work Location: In person