Executive Assistant

Job Description

Job Description

Executive Assistant

Santa Barbara, CA

$100,000-$120,000 / Annually

This is an exceptional opportunity to join a highly regarded investment firm as an Executive Assistant supporting a senior executive. This position is ideal for a hospitality-minded professional who thrives in a fast-paced environment and who can seamlessly manage a complex calendar, coordinate extensive international travel, and anticipate an executive's needs before they arise. The position is fully on-site, five days a week, and will primarily operate on East Coast hours, generally beginning around 7:00–7:30 a.m., with occasional flexibility required.

Who We're Looking For

The ideal candidate brings 3–5+ years of Executive Assistant experience, preferably within financial services or a similarly high-performance environment. A bachelor's degree is required.

We're seeking someone who can exercise exceptional judgment and balance several tasks at once, with proven experience managing complex calendars, coordinating across multiple time zones, and supporting international travel arrangements. The executive travels frequently, requiring detailed itineraries, planned logistics, and seamless navigation of multiple time zones. Exceptional attention to detail, expense management, discretion, and strong written communication skills are critical. This person will serve as a trusted extension of the executive, managing internal and external stakeholder communications, coordinating client gifts, and handling executive correspondence.

What to Expect

This is a high-performance environment where urgency, accuracy, and attention to detail are highly valued. The ideal candidate is someone who constantly strives to take ownership and goes above and beyond in their tasks, motivated to deliver an exceptional experience to the people they support.