Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to support daily operations in our office. This position plays a central role in keeping administrative processes organized, ensuring client materials are handled accurately, and helping the office run efficiently. The ideal candidate brings strong judgment, excellent communication skills, and a detail-focused approach to managing an organized office environment.

Responsibilities:
• Direct the day-to-day administrative activities of the office to maintain an efficient and well-organized workplace.
• Prepare, organize, and compile tax return documentation with a high level of accuracy and attention to deadlines.
• Maintain orderly and up-to-date client records, ensuring files are complete, accessible, and handled confidentially.
• Coordinate calendars, appointments, and internal workflow to support smooth office operations and timely task completion.
• Serve as a primary point of contact for client communications, responding appropriately to inquiries by phone, email, and in person.
• Provide bookkeeping support, including routine financial tracking and accounts payable-related tasks as needed.
• Monitor, order, and replenish office materials to ensure supplies are available for daily business needs.
• Perform front-desk and receptionist functions, including greeting visitors and supporting general administrative requests.• Minimum of 10 years of experience in an office management or closely related administrative leadership role.
• Demonstrated ability to manage multiple priorities while maintaining strong organization and follow-through.
• Excellent interpersonal and written communication skills with a detail-oriented client-service approach.
• High level of accuracy, discretion, and attention to detail when handling documents and client information.
• Experience with basic bookkeeping processes; accounts payable experience is preferred.
• Proficiency with QuickBooks and Microsoft Office is preferred.
• Background in office administration, receptionist support, and supply management is strongly valued.