General Construction Administrator

Job Description

Job Description

Job Description 

Isaac Heating & Air Conditioning is seeking a reliable  General Construction Administrator for their Rochester , NY location. This position is designed to support construction estimating, project management, field personnel, and clients through various administrative tasks for all Isaac locations, and supporting the entire commercial department when necessary.

What can we offer you?

• Starting base salary of $65,000-70,000 annually
• Comprehensive Medical, Dental, and Vision Insurance
• 401k Retirement Plan with Company Match
• Paid Vacation and Sick Time, Paid Holidays
• Opportunities for Growth and Advancement 

Summary: 

For over 75 years, Isaac Heating and Air Conditioning has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in Upstate and Central New York. Isaac is one of the nation's largest privately held HVAC/R contractors and services over 35,000 clients a year. Creating an enjoyable experience met with anticipation results in an environment where our team, clients, and community can comfortably grow, prosper, succeed, and improve their quality of life. Isaac partners with leading HVAC and plumbing companies throughout the United States, providing the support and resources of a large national company. 

Responsibilities 

• Coordinate with office and field staff to ensure compliance with company policies and procedures
• Work with Project Managers to assist with specific reporting and paperwork
• Create and maintain project files within Service Titan
• Facilitate the entering of all labor, equipment, materials, subcontractors, and other job expenses in Service Titan
• Facilitate the commercial warranty process in Service Titan after direction from management
• Work with management on completing the required documents for AIA submittals, such as lien waivers, supplier affidavits, and any other required documents
• Generate invoices for AIA billings in Service Titan after the payment documents are approved
• Work with Project Managers to facilitate the preparation of submittals and closeout documentation
• Catalog all model and serial numbers for all equipment upon completion of projects
• Assist with accurate data entry to achieve accurate KPIs
• Log in to the purchasing queue daily and issue POs to field staff
• Assist commercial install department by generating and assigning leads, and processing small projects as needed for all Isaac locations
• Responsible for performing other responsibilities/duties as assigned by management