Executive Assistant

Executive Assistant

Our client is a rapidly growing organization operating within the renewable energy sector. Through cutting-edge technology and innovative infrastructure solutions, they are helping transform how clean, reliable energy is delivered at scale. With a strong commitment to sustainability, operational excellence, and long-term growth, the company offers employees the opportunity to contribute to meaningful work while partnering with a collaborative and forward-thinking leadership team.

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to senior leadership. This role requires a polished professional who can effectively manage executive priorities, coordinate complex schedules and travel, and serve as a trusted partner in a fast-paced environment. In addition to traditional executive support responsibilities, the position will occasionally assist with personal tasks and errands as needed.

Key Responsibilities:

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and events.
• Coordinate travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Prepare and submit accurate and timely expense reports.
• Screen and prioritize communications, ensuring urgent matters are addressed promptly.
• Prepare meeting agendas, presentations, and follow-up action items.
• Coordinate internal and external meetings, including logistics, catering, and meeting materials.
• Plan and execute company meetings, client events, and special projects.
• Manage event logistics, vendor relationships, and scheduling to ensure successful execution.
• Partner closely with Executive Assistants across sister companies to ensure seamless communication and coordination.
• Assist with special projects and administrative initiatives as assigned.
• Maintain strict confidentiality when handling sensitive business and personal information.
• Anticipate executive needs and proactively resolve issues before they arise.
• Support occasional personal assistant duties, including errands and miscellaneous tasks as needed.

Qualifications:

• 5+ years of Executive Assistant experience supporting senior-level executives.
• Strong experience managing complex calendars and coordinating travel.
• Experience preparing expense reports and supporting executive-level administrative functions.
• Exceptional organizational, multitasking, and time management skills.
• Ability to prioritize multiple responsibilities and adapt to changing priorities.
• Excellent written and verbal communication skills.
• High level of discretion and ability to maintain confidentiality.
• Proficiency with Microsoft Office Suite, Outlook, Microsoft Teams, and Expensify.
• Positive, proactive, and solutions-oriented mindset.
• Resourceful problem solver who takes initiative and ownership.
• Strong sense of urgency and follow-through.
• Team-oriented and collaborative, while also capable of working independently.
• Comfortable operating in a fast-paced, entrepreneurial environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.