DIVISION BUSINESS ADMINISTRATOR
$64.2k - $81.85kTexas Southern University
Division Business Administrator
Under general supervision, manages the administrative, financial, and human resources operations of a department.
Administers the daily office operations, including the coordination and supervision of staff members. Assists with budget preparation. Monitors the department's budget and tracks expenditures. Prepares reports regarding budget activity and account balances. Maintains budget documentation files and ledgers. Assists with preparing periodic Board reports or other reports of a recurring or ad hoc nature. Verifies availability of funds for department Personnel Action Forms, supplemental salaries, and related budget transfers. Participates in the preparation of staff performance appraisals. Prepares and processes vendor invoices and purchase requisitions; reviews purchase requests for compliance with university and state procedures; and funds availability. Places orders for supplies and equipment from approved vendors. Obtains price quotes when necessary. May assist with the RFP process. Coordinates delivery and storage of supplies and equipment, maintains and verifies inventory records. Reviews delivery invoices to ensure accuracy of items delivered. Maintains files of purchase orders and invoices. Prepares meeting agendas and takes and distributes minutes of staff meetings. May assist with website content and maintenance. Assists with departmental special projects. Performs other job-related duties as assigned.
% FTE - 1.0
Hiring Range - $64,197.37 - $81,851.64
Education - Bachelor's degree required. Master's degree preferred.
Required Licensing/Certification - Valid Texas Driver's License preferred.
Knowledge, Skills, and Abilities - Knowledge of: Policies, procedures, and practices. Banner and other job-related software systems. Microsoft Office Professional or similar applications. Skill in: Detail oriented. Effective customer service. Problem-solving and decision-making. Multitasking and time management. Strong analytical. Coordinating work of others. Budget management. Leading projects. Both verbal and written communication. Ability to: Prepare detailed reports. Work independently. Communicate effectively.
Work Experience - Five (5) to seven (7) years of related experience.
Working/Environmental Conditions - Limited standing and/or walking. Handling light weight objects. Using or carrying equipment. Stoop, bend, or lift.
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