Executive Administrative Assistant

Executive Administrative Assistant

Mascoma Bank is looking for a highly organized and proactive Executive Administrative Assistant to support our CEO, senior executives, and Board-related activities. In this high-visibility role, you'll help keep priorities moving, coordinate key meetings and events, manage sensitive information with discretion, and serve as a trusted point of contact for internal and external stakeholders.

What You'll Do

• Manage scheduling, travel, expenses, and high-level administrative needs for the CEO and senior leaders
• Draft correspondence, coordinate meetings, and support special projects and events
• Serve as a trusted liaison for internal and external stakeholders while maintaining strict confidentiality
• Coordinate Board and committee meetings, including materials, logistics, and minutes
• Maintain official records and support governance processes across entities
• Partner with Finance on Director compensation and reporting
• Support bank-wide philanthropy and community engagement efforts

What You'll Bring

• Bachelor's degree or at least 5 years of relevant administrative or executive support experience.
• Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with sound judgment and a high level of professionalism.
• Ability to work independently, anticipate needs, and adapt quickly as priorities shift.
• You build strong relationships and are approachable, professional, and service-oriented.
• Proficiency with Microsoft Office and general office technology.
• Ability to handle confidential information with discretion and care.
• Professional presence and attention to detail.
• You stay calm under pressure and can handle changing priorities.
• You enjoy learning, improving, and supporting a mission-driven organization.

Background and Credit Check

As part of our commitment to maintaining a secure financial institution, all final candidates will be required to successfully complete background and credit screenings as part of the hiring process. These screenings will be conducted in accordance with applicable laws and industry regulations.

Please note: Having a record on a background or credit report does not automatically disqualify you. We evaluate results on a case-by-case basis, considering their relevance to the role and any regulatory requirements.

Location

This position is based out of our Lebanon NH Office with the potential to be a hybrid role in the future.

Our Commitment to Belonging!

The communities served by Mascoma Bank consist of individuals from diverse backgrounds. Our employees likewise bring unique perspectives, experiences, and approaches to the bank. We strive to create a safe and welcoming environment for all who pass through our doors and a workplace that actively demonstrates mutual respect and trust, one of our core values. A truly inclusive culture leads to a sense of belonging and support for all team members and inspires innovation and creativity. We are committed to recruiting and retaining a diverse talent pool, increasing team member engagement through professional development and community outreach activities, and offering personal growth workshops and team-building opportunities. By embracing diversity, equity, and inclusion, we strengthen our communities and ourselves.

Mascoma Bank is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, ethnicity, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, veteran status, status as an individual with a disability, or other applicable legally protected characteristics. To request reasonable accommodations, please contact View email address on click.appcast.io.

Mascoma Bank is an Affirmative Action and Equal Opportunity Employer, M/F/D/V.