Contract Coordinator

Salary: Depends on Qualifications
Location : Houston, TX
Job Type: Regular Full-time
Job Number: 16787
Department: Engineering Department
Opening Date: 09/11/2026
Closing Date: 9/25/2026 11:59 PM Central


Position Description
Position Overview:

The Contract Coordinator will work closely with the appropriate personnel to assist in managing and tracking action items for executed agreements. The Contract Coordinator will be required to attend meetings as necessary with team members, departmental staff, the County Attorney's Office, and/or the public, and must be well-organized and have excellent written and oral communication skills.

Job Duties:

• Provide support to the Contracts Team, processing action items after agreement execution.
• Final accounting actions consist of reviewing final bid documents, contract changes, and contract language to determine final amounts.
• Responsible for check requests, invoicing, and final accounting processes for all Interlocal and Interagency Agreements.
• Determine the final accounting amounts based on the agreement language; review the bid documents and confirm the amount owed.
• Drafted agreements, requests for proposals, contracts, and program documents to review and share recommendations with the Supervisor.
• Ensure emails, phone calls & meeting updates are accurately captured in monthly status reports.
• Responsible for processing all post-action documentation, including follow-up and distribution to respective entities.
• Assist in the coordination of agenda items for the Commissioner's Court, including the after-court action items.
• Produce and distribute all correspondence, including letters, memos, emails, and requests for invoices.
• Perform all other duties as assigned.

Harris County is an Equal Opportunity Employer

If you need special services or accommodations, please call View phone number on click.appcast.io or email View email address on click.appcast.io.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements
Education:

• Bachelor's Degree from an accredited college or university.

Experience:

• Proficient in various accounting practices, including ledger management, spreadsheet consolidation, and the preparation of final accounts.
• One (1) year of progressively responsible experience in managing contracts and data, showcasing an ability to handle intricate details and complex information systems.

Knowledge, Skill & Abilities (KSAs):

• Proficiency in effectively managing and prioritizing tasks, with a flexible approach to shifting demands as needed.
• Advanced competency in Microsoft Office Applications and a variety of other essential software tools, ensuring high efficiency in day-to-day operations.
• Exceptional written and verbal communication abilities, facilitating clear and impactful exchanges.
• Outstanding organizational skills, enabling seamless coordination and execution of tasks.
• Skilled in discerning and outlining action points during meetings, ensuring clarity and focusing on objectives.
• Capable of comprehending and interpreting technical documents, contributing to a deeper understanding of complex material.
• Proven experience in organizing, leading, and executing meetings involving multiple stakeholders, with a strong ability to mediate and resolve conflicts effectively.

Emergency Deployment & Continuity of Operations Requirement:
In accordance with Harris County's Continuity of Operations Plan (COOP) Policy, this position is subject to emergency response and deployment protocols. The employee may be designated as supporting a Mission Essential Function (MEF) and must:

• Participate in the classification process of departmental staff based on MEF responsibilities.
• Be available for temporary deployment to an alternative work location, role, or telework assignment during emergency events.
• Confirm work assignments with their supervisor prior to reporting to any worksite during such events.
• Remain flexible in assuming alternative duties as directed to support County operations continuity.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation , but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences
Experience:

• Professional experience in contract management and processes, working for a federal, state, or local government in a regulatory position or working for another entity in which the primary job function is adherence to federal, state, or local laws, rules, ordinances, or regulations.
• Coordination of legal documentation and version control in a precise manner.

General Information
Position Type, and Typical Hours of Work: Full-Time | Regular | 40 hours per week.
Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary : Commensurate with experience, based on 26 pay periods.

Physical Demands and Environmental Exposure:

Most assignments will be performed in an office, meeting room, or operations command center environment, but some fieldwork may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event). This position requires bending, stooping, and lifting up to 25 lbs., as well as frequent walking, standing, sitting, reaching, and ascending/descending stairs. The physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS:

Medical, vision, and dental insurance.
Wellness.
Professional development opportunities.
Flexible spending accounts.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).
Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications, positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*

* Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
01


Which of the following best describes your highest level of education completed as it relates to this position?Qualifying information must be documented in the Education section of your application.

• High School Diploma or General Educational Development (GED) Certificate
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

02


How many years of progressively responsible experience do you have managing contracts and data, including handling detailed records and complex information systems?

• No experience
• Less than 1 year
• 1 - 3 Years
• 4+ Years

03


Describe a time when you were responsible for managing multiple projects, tasks, or deadlines simultaneously. What tools or methods did you use to stay organized, and what was the outcome?
04


Describe your experience reviewing technical documents, reports, plans, specifications, policies, or regulations. How did you ensure you understood the information and applied it correctly?
Required Question