Administration Assistant

Job Description

Job Description

Responsibilities may include a combination of the following:

• Provide administrative support to senior staff, including scheduling, coordination, correspondence, and follow-ups

• Maintain organized systems for calendars, documents, spreadsheets, and light data entry

• Welcome visitors during gallery hours and assist with general front-of-house needs

• Support daily operational tasks as they arise, such as assisting with artwork logistics, office supplies and inventory, invoicing follow-ups, errands, or keeping shared spaces orderly

• Assist with events and programs as needed to help ensure smooth execution

• Use standard office tools (and AI tools, where helpful) to work efficiently and stay organized

• Process receipts and reimbursements for expenses

• Work with accounts payable and receivables as needed

• Other admin duties as assigned

Qualifications & Attributes

We’re looking for someone who is:

• Organized, dependable, and detail-oriented

• Comfortable supporting others and taking initiative

• Friendly and professional when interacting with artists, guests, and colleagues

• Flexible and willing to pitch in across a range of tasks working days and hours as needed

• Clear and thoughtful in written and verbal communication

• Experience in an administrative role

Previous experience in executive support, accounting, operations, hospitality, or nonprofit environments is helpful but not required. An interest in arts or community-based work is a plus.

We do a ton of Marketing. We would prize someone with skills in CapCut, Youtube, CoPilot, Gemini, and Veo.

What We Offer

• A beautiful, inspiring work environment

• A trusted support role within a small, collaborative team

• Meaningful work contributing to a mission-driven organization

• Opportunities to grow as the organization evolves