Executive Assistant to the CEO, Harborview

Job Description

Harborview Medical Center Administration has an outstanding opportunity for an Executive Assistant to the Chief Executive Officer of Harborview Medical Center.

WORK SCHEDULE

• Day Shifts
• Onsite

POSITION HIGHLIGHTS

• Executive-level assistance and administrative operations support to the Chief Executive Officer of Harborview Medical Center

PRIMARY JOB RESPONSIBILITIES

• Advance executive priorities. Manage scheduling for the HMC CEO aligning commitments with established priorities to support effective hospital operations.
• Deliver well-coordinated meetings and events. Independently coordinate committee meetings special events open forums and hospital activities managing accommodations equipment orders and operation and logistics.
• Strengthen administrative operations. Independently plan coordinate and implement policies and procedures that support HMC Administration and ensure compliance with all regulatory requirements.
• Build strong stakeholder partnerships. Serve as a liaison to the Board of Trustees University Leadership State officialsincluding the Governors officeand community leaders. Cultivate relationships and represent HMC in interactions with UW Medicine leaders King County the State of Washington and other community entities.
• Support informed executive decision-making. Independently exercise delegated authority to support senior executives including the CEO and manage sensitive high-priority tasks with discretion. Conduct research collect data prepare issues for executive review and escalate as appropriateincluding inquiries comments and complaintsand provide timely recommendations for action.
• Develop clear professional communications. Draft edit and finalize correspondence reports memos letters and meeting agendas; record compose and edit meeting notes as requested.
• Support responsible budget stewardship. As assigned assist with budget preparation interpretation analysis and monitoring as well as approval of departmental expenditures.

REQUIREMENTS

• Bring a strong foundation in executive support. A bachelors degree and 4-5 years of progressively responsible executive administrative support experience in a large complex organization including program management and office operations management.
• Contribute your experience supporting senior leadership. Experience reporting to a Director or higher-level leader.
• Put your technology skills to work. Proficiency in Microsoft Office applications including Excel Word Outlook and PowerPoint as well as Teams Zoom and SharePoint editing.
• Handle sensitive information with care. Ability to manage executive-level confidential information with tact discretion and diplomacy.
• Navigate a dynamic healthcare environment. Ability to work effectively under pressure balancing frequent deadlines ongoing interruptions and shifting priorities in a high-volume academic healthcare setting.
• Communicate with clarity and professionalism. Excellent verbal and written communication skills a professional demeanor and demonstrated ability to prepare professional reports.
• Bring sound judgment and initiative. A demonstrated track record of exercising good judgment taking appropriate initiative and using discretion within the scope of the role.
• An equivalent combination of education and experience may substitute for stated requirements.

ABOUT HARBORVIEW MEDICAL CENTER

As the regions only Level I Trauma and verified burn center Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis including emergency medicine trauma and burn care neurosciences ophthalmology vascular surgery HIV/AIDS rehabilitation mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community as well as the entire Northwest region.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

ABOUT UW MEDICINE WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the publicby advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physiciansscientistsand other health professionals.

All acrossUW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient familystudentand colleague is valued and 29000healthcare professionals researchers and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Required Experience:

IC