Facility Planning Manager

Residential & Dining Enterprises – Stanford, California Job Purpose Coordinate, schedule, and manage the program to provide planned assessments of building subsystems within the R&DE portfolio of buildings. Assist with assessments, integrate information obtained through these assessments into the building subsystem asset tracking database, and manage the updating of the database following completed projects. Make recommendations on lifecycle adjustments as observed over time. Adjust unit costs in model on historical and trending pricing in the marketplace and offer recommendations for refinement of the asset database. Coordinate, schedule, and manage the non-system connected Life Safety Testing and Inspection Program to ensure regulatory compliance with monthly, semi-annual and annual testing and reporting requirements. Integrate information into our tracking master databases and manage the updating of the database following completed testing and inspections. Make recommendations on system improvements. Provide regular reporting to appropriate regulatory agencies. Conduct special initiatives and manage projects in support of our vision of excellence in facility stewardship. Core Duties Oversee, coordinate, and perform technical aspects of the testing and inspections program of life safety systems, including smoke detectors, exit signs, inverters, and emergency lighting. Document inspection results, maintenance activities, and service reports of life safety systems in accordance with regulatory standards. Perform the full range of project management cycle: initiating, planning, executing, monitoring, controlling, and closing. Lead projects requiring functional integration. Complete sub-project and/or stand‑alone elements or a contained project such as construction. Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete projects. Facilitate discussions and negotiations to drive recommendation consensus within scope of responsibility. Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders on a focused project; actively manage resistance to change. Additional Duties Coordinate scheduling of asset assessments with inspection teams and user groups including summer conferences, operations, and other user schedules. Track assessment information and incorporate information into Asset Renewal model. Contribute to project scope development based on assessment program and desired outcomes. Using expertise in design and/or construction, identify collateral impacts in project scoping due to renewal of building subsystems. Direct development of a five‑to‑seven‑year action plan. Liaise with campus partners as necessary for subsystem assessments and future desired outcomes. Review, evaluate, approve, and monitor contracts, cost schedule, and technical scope baselines. Coordinate scheduling of testing and inspections with user groups including summer conferences, operations, and other user schedules such as Maintenance and Project Delivery. Track information for regulatory compliance and reporting. Provide regulatory compliance reporting and follow‑up. Promote diversity, multiculturalism, and inclusion in the execution of role. Build and sustain respectful and collaborative relationships/networks internal and external to R&DE. Minimum Requirements Education and Experience: Bachelor’s degree in a related field and three years of related experience in development and management of projects of moderate size/complexity with limited performance risk, including project planning, scheduling, tracking, and budgeting. Five or more years of experience highly desired. Knowledge, Skills, and Abilities: Polished written and oral communication skills; ability to engage and influence cross‑functional teams; demonstrated project management ability across integration, scope, time, cost, quality, human resources, communications, risk, and procurement; resilience, diplomacy, influence, relationship building, and problem‑solving; depth of knowledge in technical discipline/domain needed to deliver projects. Desired Attributes: Effective emotional intelligence especially in situations with time constraints; political astuteness, agility to lead change; ability to coach, give and accept performance feedback; train and develop staff. Certifications and Licenses Design or engineer professional license or contractor license highly desired. Physical Requirements Frequently stand/walk, sit, perform desk‑based computer tasks and lift/carry/push/pull objects up to 10 pounds. Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects up to 20 pounds. Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more. Maintain valid non‑commercial California Driver’s license. Auditory acuity to hear horns and bells; visual acuity to determine colors for finishes; ability to climb scaffolding, ladders, stairs etc. Working Conditions May work in active laboratories or outdoor environments. May be exposed to extreme hot and cold temperatures, high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80 dB TWA, allergens/biohazards/chemicals/asbestos, or work on roofs at heights greater than 10 ft. May drive vehicle day and night. Must wear personal protective equipment as required and dress for clean rooms. May work extended hours, evenings, and weekends. Work Standards When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide. Equal Employment Opportunity Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information Schedule: Full-time Job Code: 4401 Employee Status: Regular Grade: J Requisition ID: 106072 Work Arrangement: On Site Expected pay range: $130,000 to $140,000 per annum. #J-18808-Ljbffr Inside Higher Ed