Office & Accounting Administrator

Vaco has a great opportunity for a driven, ambitious candidate in Jacksonville, Florida. This is a direct hire role that sits fully onsite. Position Overview We are seeking a highly organized and adaptable Accounting & Office Administrator to join our team in a blended, hands‑on role. This position goes beyond traditional AP responsibilities and is ideal for someone who thrives in a dynamic environment and is comfortable supporting multiple areas of the business. This is a fully onsite role with a collaborative, close‑knit team and strong visibility to leadership. Employment Type: Direct Hire Schedule: Monday‑Friday, ~8:00 AM – 5:00 PM (some flexibility) Key Responsibilities Accounts Payable Process and code vendor invoices (low volume: Manage vendor payments (primarily check‑based with some ACH) Perform reconciliations and maintain accurate tracking of payables Collaborate with operations team for invoice approvals Office Management & Administration Order and manage office supplies Coordinate general administrative functions Support daily office operations and ensure smooth workflow HR & Benefits Support Assist with benefits enrollment and administration Provide basic HR support (employee‑related tasks, onboarding coordination) Support HR processes as the function continues to evolve Additional Support Assist with business tax payments and related documentation Organize and maintain documentation in a largely manual environment Identify and implement opportunities for process improvement and digitization Compensation Salary range for this role is determined based on a wide array of factors including skill set, experience, location, and business needs. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. #J-18808-Ljbffr Vaco by Highspring