Office Coordinator

Office Coordinator

The Beaufort Bonnet Company's mission is to bring happiness through timeless, thoughtfully designed, quality products that celebrate the wonder of childhood. We encourage families to slow down, celebrate everyday moments, and make generations of memories sweeter.

This is an in-person position based out of our corporate office in Lexington, KY. The Office Coordinator provides support to the operations of The Beaufort Bonnet Company headquarters and the Head of Brand. While providing administrative support to the Head of Brand, the Office Coordinator is also responsible for supporting the "day to day" operations of the corporate office and related facilities.

Administrative Responsibilities:

• Maintain executive calendars, scheduling appointments, coordinating travel, and organizing executive meetings, including reserving meeting spaces, arranging catering, and preparing agendas and supporting materials. Attend meetings as needed to document key discussion points, action items, and follow-up communications.
• Research, compile, and prepare ad hoc business data, reports, presentations, and other materials at the direction of the Head of Brand.
• Build and maintain strong working relationships with senior leadership, internal teams, and external partners while delivering exceptional customer service with professionalism and discretion.
• Provide administrative and project support for Customer Relations initiatives and other cross-functional priorities as needed.
• Perform special projects and other duties as assigned.

Office Operations:

• Provide daily facilities support for T.B.B.C. headquarters, including assisting office visitors, maintaining office supplies, monitoring facility-related expenses, and coordinating routine facility maintenance.
• Process and audit invoices and expense reports for accuracy, completeness, and compliance with company policies; code, route, and submit approved items through Perceptive Content and Oxford Time & Expense.
• Partner with employees, managers, and corporate teams to resolve invoice issues, respond to inquiries, and provide updates on outstanding vendor balances using standard Accounts Payable reporting tools.
• Provide administrative support for accounting operations and projects, including data entry, payment status verification, documentation, and other assigned tasks.
• Support Human Resources activities, including coordinating new hire onboarding, distributing employee communications, and welcoming candidates for onsite interviews.
• Coordinate general office logistics, including arranging lunches, meetings, deliveries, and other administrative errands as needed.
• Serve as the primary liaison between Oxford Travel Services and T.B.B.C., providing travel planning and coordination support as needed.
• Maintain the lobby and conference rooms to ensure a clean, organized, and professional environment.

Event and Retail Operations:

• Contribute ideas and recommendations for employee engagement and in-office events.
• Support the planning, coordination, and execution of employee and in-office events, providing hands-on assistance before, during, and after each event.
• Support Retail Store Operations by coordinating logistics and procuring materials for new and existing store needs, including store opening events.

You will love this job if you...

• Stay organized and keep details top of mind.
• Thrive juggling multiple projects and priorities.
• Communicate clearly and work well as part of a team.
• Make sound decisions and take initiative to get things done.
• Stay calm, adaptable, and productive in a fast-paced, high-pressure environment.

Who we would like to meet...

• High School Diploma. Bachelor's in business or related degree preferred but not required.
• Generally, 1+ years of administrative experience
• Advanced computer skills, Excel and Word

What happens next?

If you are interested in this opportunity please apply! You will receive an email confirming we received your application. We will review your application as soon as possible. You can update your resume or information at any time by accessing your candidate profile.