Office Manager

Job Description

Job Description

We are looking for an organized and proactive Medical Office Manager to support daily administrative operations in Palm Beach Gardens, Florida. This contract to hire  Contract position is ideal for someone who can keep the office running efficiently while providing dependable front-desk and operational support. The role combines office coordination, supply management, and financial administration in a detail-oriented environment.
Responsibilities: • Oversee day-to-day office activities to help maintain an efficient and well-organized workplace. • Manage purchasing for office materials and ensure essential supplies remain stocked at appropriate levels. • Welcome visitors, answer incoming calls, and provide courteous front-desk support to employees and guests. • Coordinate administrative tasks such as filing, document handling, and general office record organization. • Process accounts payable activities accurately and assist with routine financial paperwork and invoice tracking. • Monitor office needs proactively and address operational issues to support uninterrupted business functions.• Experience supporting administrative office operations in a detail-focused setting.
• Ability to order, track, and maintain office supplies with strong attention to detail.
• Working knowledge of accounts payable processes, including invoice handling and payment support.
• Comfortable performing receptionist responsibilities such as greeting visitors and managing phone communication.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficiency with standard office software and general administrative tools.