Executive Assistant & Office Manager

Executive Assistant & Office Manager

Ondas Inc. is seeking a highly organized, service-oriented Executive Assistant & Office Manager to support the West Palm Beach–based C-suite and oversee day-to-day office operations. This role combines executive assistant responsibilities (calendar management, travel, meetings, communications) with hands-on office management and facilities coordination. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a professional, welcoming, and well-run office for a high-velocity leadership team.

Executive & C-Suite Support

• Provide administrative support to the CEO and other West Palm Beach–based C-suite leaders.
• Manage complex calendars, schedule meetings across time zones, and handle last-minute changes.
• Coordinate meeting logistics, room setup, agendas, materials, and follow-up on action items.
• Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.
• Draft and manage routine correspondence, meeting notes, and administrative documents.
• Serve as a primary administrative point of contact for executives with internal and external stakeholders.

Office Management & Facilities

• Own the setup, organization, and day-to-day management of the West Palm Beach office.
• Act as the main point of contact for building management, landlords, and service vendors.
• Oversee office supplies, equipment, mail and deliveries, kitchen/common areas, and general workspace readiness.
• Coordinate repairs, maintenance, access, and other facilities-related needs.
• Support on-site logistics for new hires, visitors, candidates, board members, and partners.
• Help plan and execute in-office events, leadership meetings, and team gatherings.

Administrative Operations

• Process expenses, invoices, purchase requests, and approvals accurately and on time.
• Maintain organized records, files, contact lists, and other administrative documentation.
• Identify practical improvements to office organization and administrative workflows.

What You Bring

Required

• Bachelor's degree or equivalent practical experience.
• 5+ years of experience supporting senior executives, preferably at the C-suite level.
• Experience managing office operations, facilities coordination, or office management.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of professionalism, reliability, and responsiveness.

Preferred

• Experience supporting multiple executives simultaneously.
• Experience helping launch, organize, or scale a corporate office environment.
• Advanced proficiency with Microsoft Office and collaboration tools (e.g., Teams).
• Experience coordinating travel, vendors, and logistics in a fast-paced or high-growth setting.

Key Competencies

• Strong attention to detail and follow-through.
• Service-minded, "no task too small" attitude.
• Ability to remain calm and effective under pressure and shifting priorities.
• Sound judgment and discretion.
• Adaptable, resourceful, and proactive.
• Strong interpersonal skills and a collaborative, team-focused approach.

Work Arrangement

This is an on-site role based in our West Palm Beach, FL office. Regular in-person presence is essential for executive support and office management responsibilities.

Encouraging all strong candidates

Great candidates may not check every box. Applicants with relevant experience, exceptional academic credentials, extreme growth potential, or a genuine interest in defense tech are encouraged to apply.

Ondas offers high-impact work supporting defense and national security customers, a lean and collaborative team, and a culture that values diverse perspectives and professional growth. Ondas is an Equal Opportunity Employer; protected veterans and individuals with disabilities are encouraged to apply, and all qualified applicants will be considered.

Compensation

The base salary range for this Executive Assistant & Office Manager position is $90,000 – $110,000 per year. This range represents the good-faith estimate of the salary Ondas reasonably expects to pay for this role at the time of posting. The final base salary offer will be determined based on job-related factors such as relevant experience, skills, qualifications and internal equity.