Senior Executive Assistant

Direct message the job poster from Ascendo Resources Executive Director of Financial Services / Partner - Ascendo Resources We are seeking a highly organized, proactive, and discreet Executive / Personal Assistant to support a senior principal with mostly professional but some personal responsibilities. This role requires exceptional attention to detail, strong judgment, and the ability to manage multiple priorities in a fast-paced environment while coordinating seamlessly with internal teams and external partners. Responsibilities Manage complex calendars, including business and personal scheduling Schedule appointments and coordinate meetings, conferences, and offsites Book domestic and international business travel and family vacations, including dealing with visas and logistics Organize and coordinate speaking engagements and conference participation and industry conferences Prepare and submit expense reports using Expensify Purchase gifts, manage holiday cards, and oversee special occasions Manage and coordinate board meetings, both onsite and virtual, including travel and hotel arrangements Manage philanthropic initiatives and related activities Research, hire, and oversee vendors and contractors for home-related projects Track projects and keep the principal informed of progress and deadlines Collaborate with other administrative professionals on other teams to coordinate cover Qualifications Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives, ideally in a fast paced, Financial Services, Hedge Fund or Private Equity Environment Exceptional organizational skills with the ability to manage competing priorities High level of discretion and professionalism when handling confidential matters Strong communication and interpersonal skills Experience working with expense management tools (Expensify preferred) Proficiency with CRM systems such as Salesforce and DealCloud Comfortable coordinating with internal teams, external vendors, and service providers Ability to anticipate needs and operate independently with minimal supervision Seniority level Mid-Senior level Employment type Full-time Job function Administrative Financial Services and Venture Capital and Private Equity Principals Referrals increase your chances of interviewing at Ascendo Resources by 2x Benefits Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave West Palm Beach, FL $100,000.00-$125,000.00 2 days ago #J-18808-Ljbffr