Executive Personal Assistant

Executive Personal Assistant

Location: West Palm Beach, FL (3 Days On-Site, 2 Days Remote)

Compensation: $90,000 - $115,000 Base Salary + Bonus

Experience: 3-7 Years

About the Opportunity

We are seeking a highly organized, proactive, and professional Executive Personal Assistant to support a senior executive and his family based in West Palm Beach, Florida. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage both executive business responsibilities and personal affairs with discretion and efficiency.

Key Responsibilities

Executive Support

• Manage complex and ever-changing calendars, scheduling meetings across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Screen and prioritize emails, phone calls, and correspondence.
• Track action items, deadlines, and follow-ups to ensure timely completion.
• Coordinate executive meetings, board meetings, and special events.
• Manage expense reports, invoices, and reimbursements.
• Serve as a liaison with internal stakeholders, external partners, vendors, and clients.
• Assist with special projects and strategic initiatives as needed.

Personal Support

• Manage personal calendars, appointments, and family-related scheduling.
• Coordinate personal travel arrangements and vacation planning.
• Oversee household vendors, maintenance schedules, and service providers.
• Handle personal purchasing, gifting, and special occasion planning.
• Assist with reservations, event planning, and entertainment arrangements.
• Manage confidential personal information and records.
• Support ad hoc personal requests and errands as needed.
• Coordinate with family offices, accountants, attorneys, and other trusted advisors when required.

Qualifications

• 3-7 years of experience as an Executive Assistant, Personal Assistant, Executive Personal Assistant, or similar role supporting senior executives.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proven ability to manage confidential information with discretion.
• Highly proficient in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
• Experience coordinating complex travel and logistics.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• Ability to work independently while maintaining a high level of professionalism.
• Bachelor's degree preferred but not required.

What We're Looking For

• A polished and professional presence.
• Strong sense of ownership and accountability.
• Ability to anticipate needs before they arise.
• Flexibility and adaptability in a dynamic environment.
• Excellent judgment and decision-making skills.
• A service-oriented mindset with a "no task too big or too small" attitude.

Compensation & Benefits

• Competitive base salary of $90,000 - $115,000
• Annual performance-based bonus
• Comprehensive benefits package
• Hybrid work arrangement (3 days on-site, 2 days remote)
• Opportunity to work closely with a highly successful executive in a dynamic environment