HR/Payroll Coordinator - Chicago Ford

Job Description

Job Description

AWCT is hiring a full-time HR/Payroll Coordinator for our Chicago Ford location. This is an on-site position working 7am - 3:30p with some weekend availaibilty needed. T his position comes with an AMAZING benefits package and great pay too! Please apply fast for this position!

The general pay range for this position is $33-$35 per hour. The successful candidate's actual pay will be based on various factors, such as qualifications, experience, internal equity, and market considerations.

AWCT offers a generous benefits package supporting both physical and mental well-being. Benefits include health insurance for associates, spouses, and children; basic life and AD&D insurance; disability insurance; EAP; auto discounts; fitness reimbursements; a 401(k) plan with company contribution; and several voluntary benefits. Chicago staff have paid holidays, vacation and sick accruals, bereavement leave, and jury duty leave.

Summary

The HR/Payroll Coordinator provides administrative and HR/payroll support within the Terminal under established company procedures and management direction. This position processes payroll-related information, maintains employee records, supports onboarding and orientation, and assists with HR programs. The role serves as a first-line resource for routine associate questions and escalates employee relations, labor relations, payroll, and compliance-related matters to appropriate resources. The position also provides backup support for front desk, billing, and scheduling functions to support efficient facility operations. 

Essential Duties and Responsibilities

• Process weekly payroll for hourly associates in coordination with supervisors and Corporate Payroll. 

• Audit and validate time and attendance data and coordinate corrections through established procedures. 

• Prepare weekly and monthly payroll and benefits reports. 

• Reconcile and submit union dues, 401(k), and benefit contributions per company and CBA requirements. 

• Research payroll discrepancies and escalate issues as appropriate. 

• Maintain HRIS records and process employee status changes. 

• Maintain personnel, medical, safety, and training records per retention and confidentiality requirements. 

• Track FMLA usage and forward documentation to Corporate Benefits; direct associates for eligibility determinations. 

• Maintain required state and federal postings and notify management of compliance issues. 

• Prepare unemployment and separation documentation with management. 

• Track attendance, call-offs, and assignment records using established processes. 

• Monitor cumulative hours and maintain call/order logs per CBA guidelines. 

• Communicate assignment and attendance expectations as directed. 

• Report workforce trends and escalate discrepancies or CBA-related questions. 

• Process disciplinary documentation; does not determine outcomes. 

• Prepare onboarding materials and conduct new hire orientation. 

• Serve as a first-line resource for routine payroll, benefit, and HR questions. 

• Provide general information and direct associates to appropriate resources for non-routine issues. 

• Support professional communication and escalation channels. 

• May assist with interview scheduling and candidate support. 

• Provide backup support for front desk operations. 

• Support billing, scheduling, invoicing, and general office functions. 

• Prepare correspondence using approved templates. 

• Support management with administrative tasks and special projects. 

• Perform other duties consistent with the role. 

Minimum Requirements

• High school diploma or GED

• 1–2 years payroll or office experience

• Strong organizational, multitasking, and accuracy skills

• Knowledge of payroll practices and basic accounting principles

• Ability to maintain confidentiality

• Strong communication and customer service skills

• Proficient in Outlook, Word, and Excel

• Schedules may vary based on payroll deadlines and operational needs; overtime is provided in accordance with applicable law."

• Valid driver's license

• Ability to travel between locations with or without reasonable accommodation

Preferred Qualifications

• Associate or bachelor's degree is preferred in HR or a related field

• Experience in the manufacturing industry preferred.

• Experience with employee onboarding, administering benefits,