Documentation Specialist

Job Description

Job Description

Junior Data Quality & Document Management Associate

Location: Marlborough, MA 01752
Work Schedule: Hybrid – Onsite Tuesdays only
Pay Rate: $21.05–$21.78/hour
Contract Position
Experience: 1–5 years
Degree Required: No
Start Date: ASAP / Targeting October 12

The Fountain Group is hiring a Data Quality & Document Management Associate for a prominent client in Marlborough, MA. This is a junior-level opportunity supporting a post-go-live data validation and cleanup initiative.

The primary focus of this role is reviewing migrated records and documents to ensure information in a new system is complete, accurate, properly categorized, and correctly linked. Candidates with experience in data review, document management, records management, content migration, contract administration, or detail-oriented administrative support are encouraged to apply.

Responsibilities

• Review records in a new system to identify missing documents, incomplete information, and data quality issues.
• Compare migrated records against source data in legacy systems to validate completeness and accuracy.
• Locate missing documents in legacy repositories and upload them to the appropriate records in the new system.
• Verify that document metadata accurately reflects associated attachments and business records.
• Correct metadata discrepancies, including document titles, categories, dates, ownership, and other key attributes.
• Perform quality assurance reviews to ensure uploaded documents are correctly linked and accessible.
• Track and document data quality findings, remediation activities, and completion status.
• Escalate complex issues, system defects, or unresolved data discrepancies to project leads and system administrators.

Qualifications

• 1–5 years of experience in data quality, document management, records management, content migration, administrative support, or a related area.
• Experience reviewing and validating large volumes of data or documents with a high degree of accuracy.
• Strong attention to detail with the ability to identify inconsistencies across systems and records.
• Strong organizational skills and the ability to prioritize tasks independently.
• Comfortable learning and navigating new systems, including document or contract repository systems.
• Experience with enterprise applications, databases, document repositories, or content management systems.
• Basic proficiency with Microsoft Excel, Outlook, and Word.
• Strong written and verbal communication skills.
• No college degree required.

Preferred Experience

• Experience reviewing contract documents or contract-related data.
• Experience with contract repositories or records management processes.
• Experience with Sievo or GEP Quantum .
• Experience with metadata review, data cleanup, data migration, or document validation.

What We're Looking For

The strongest candidates will bring excellent organization, attention to detail, and self-prioritization skills . You should be comfortable reviewing data and metadata, working through a high volume of records, learning unfamiliar systems, and independently managing assigned validation and cleanup tasks.

Industry experience is flexible; retail experience is not required .

This is a contract-only opportunity and is not currently expected to extend beyond the scheduled assignment.

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