Personal Assistant

Job Summary

A direct hire Personal Assistant opportunity is available in South Pasadena, CA for a highly organized, dependable, and discreet professional who enjoys supporting a busy Principal with personal, administrative, and household needs. This role is ideal for someone who is proactive, polished, resourceful, and comfortable managing a wide variety of priorities with professionalism and confidentiality.

The Personal Assistant will serve as a trusted support partner, helping keep schedules, communications, errands, purchasing, household coordination, and special requests running smoothly. This is a strong opportunity for a detail-oriented administrative professional who values stability, supportive working relationships, and the ability to make a meaningful daily impact through organization, follow-through, and high-quality service.

Key Responsibilities

- Manage the Principal’s Outlook calendar, including appointments, meetings, personal commitments, and daily or weekly schedules.
- Assist with email, text, and phone communications, including drafting correspondence, coordinating calls, and maintaining contact information.
- Handle personal errands such as banking, meal pickups, deliveries, vehicle servicing, and other day-to-day support needs.
- Coordinate online and in-person purchases for personal, household, and office needs, including supplies, gifts, clothing, and household items.
- Liaise with property managers, contractors, vendors, and service providers to schedule maintenance, repairs, and household projects.
- Organize important documents, records, files, and special projects while maintaining a high level of confidentiality.

Compensation and Benefits

- Direct hire opportunity.
- Pay range: $32.00 to $38.00 per hour.
- Location: South Pasadena, CA.

Required Qualifications and Skills

- Manage executive-level calendar coordination, daily scheduling, and personal commitments.
- Provide personal assistance, household coordination, errands, purchasing, and administrative support.
- Communicate with family members, vendors, contractors, service providers, and other key contacts.
- Maintain organized records, documents, files, and confidential information.

- 3 to 5 years of relevant experience in personal assistance, executive support, administrative support, household management, or a similar role.
- Strong Outlook calendar management skills and comfort managing schedules, appointments, and shifting priorities.
- Excellent written and verbal communication skills, with the ability to represent the Principal professionally.
- High level of discretion, trustworthiness, and confidentiality.
- Strong organizational skills, attention to detail, and ability to manage multiple tasks independently.
- Resourceful and proactive approach to problem-solving, vendor coordination, purchasing, and daily support needs.
- Dependable, personable, and service-oriented with a professional demeanor.

Preferred Qualifications

- Experience supporting a Principal, executive, family office, private household, or high-net-worth individual.
- Experience coordinating household vendors, maintenance providers, contractors, and service appointments.
- Familiarity with researching products, comparing vendors, and making cost-conscious purchasing decisions.
- Ability to anticipate needs, manage shifting priorities, and follow through with minimal supervision.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.