Back-Up Administrative Coordinator

Backup Administrative Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Purpose

The Backup Administrative Coordinator supports the Administrative Coordinator and store leadership team by assisting with payroll, scheduling, hiring administration, employee records, training coordination, reporting, and other administrative functions. This position helps ensure accurate and timely execution of store administrative processes while maintaining confidentiality, professionalism, and compliance with company policies.

Key Responsibilities

• Administrative Support
• Assist with daily administrative and office functions.
• Provide support to store leadership with reports, documentation, and communications.
• Maintain accurate employee, payroll, training, and operational records.
• Organize and maintain administrative files and documentation.
• Handle confidential employee and business information appropriately.
• Provide backup coverage for the Administrative Coordinator as needed.

• Payroll and Timekeeping
• Assist with payroll processing and timekeeping activities.
• Review employee time records for accuracy and identify discrepancies.
• Support correction of payroll and timekeeping issues.
• Assist associates with basic payroll, scheduling, and timekeeping questions.
• Ensure required payroll activities are completed accurately and within established timelines.

• Recruitment and Onboarding
• Support recruitment and hiring activities.
• Assist with candidate communication and interview scheduling.
• Help coordinate new hire onboarding and orientation.
• Ensure required hiring and onboarding documentation is completed accurately.
• Help create a welcoming and professional Day 1 experience for new associates.
• Support new hires throughout the onboarding process.

• Training and Associate Support
• Assist with coordinating required associate training and eLearning.
• Monitor training completion and follow up on outstanding requirements.
• Help associates access required training resources and systems.
• Support store leadership with training documentation and compliance tracking.
• Communicate training requirements and deadlines to associates and department leadership.

• Communication and Recordkeeping
• Prepare and distribute store communications, notices, and reports.
• Maintain personnel, training, payroll, and compliance records.
• Assist with data entry and routine reporting.
• Ensure documentation is accurate, organized, and readily accessible.
• Maintain appropriate confidentiality when handling associate information.

• Customer and Associate Service
• Provide professional and courteous assistance to associates, applicants, and visitors.
• Help answer associate questions and direct concerns to the appropriate resource.
• Support a positive and welcoming store environment.
• Serve as a professional representative of store leadership and the company.

• Management Support
• Provide administrative support to store leadership as needed.
• Assist with special projects, meetings, communications, and operational initiatives.
• Identify administrative issues and communicate concerns to appropriate leadership.
• Assume Administrative Coordinator responsibilities when providing backup coverage.
• Perform additional duties as assigned based on store and business needs.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table.