Construction Office Assistant

Job Description

Job Description

Responsibilities

• Provide administrative support to Project Managers throughout the lifecycle of multiple construction projects.
• Prepare project documents, contracts, submittals, RFIs, and change order paperwork.
• Maintain organized electronic and physical project files.
• Track project schedules, deadlines, permits, and required documentation.
• Coordinate with subcontractors, vendors, clients, and internal team members.
• Assist with scheduling meetings, site visits, inspections, and deliveries.
• Process purchase orders, invoices, and other project-related documentation.
• Update project tracking spreadsheets and internal databases.
• Answer incoming calls and respond to emails in a professional and timely manner.
• Perform general office and administrative duties as needed to support the operations team.

Qualifications

• 1+ years of administrative, office, customer service, or project support experience preferred.
• Construction industry experience is a plus but not required.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional communication skills, both written and verbal.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with Procore, Bluebeam, or other construction software is a plus but not required.
• Positive attitude with a willingness to learn and grow.

We are a Professional Employment Agency for:

- Accounting & Finance
- Administrative & Clerical
- C-Level & Executive
- Human Resources
- IT & Technology
- Management
- Marketing & Sales
- Skilled Trades

Company Description

We are a Professional Employment Agency for:\r\n\r\n- Accounting & Finance\r\n- Administrative & Clerical\r\n- C-Level & Executive\r\n- Human Resources\r\n- IT & Technology\r\n- Management \r\n- Marketing & Sales\r\n- Skilled Trades