OPS ADMINISTRATIVE ASSISTANT I - 37970628 1 1

Ops Administrative Assistant I

This position is located in Bowling Green, FL

Position Overview and Responsibilities: Paynes Creek State Park is looking for a self-motivated park service professional to fill an Ops Administrative Assistant I position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required. This position is 28 hours per week.

Required Knowledge, Skills, and Abilities: Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. This position provides administrative and secretarial support in a variety of technical and professional areas to the Park Manager and other park staff. Types all correspondence for park staff including reports, meeting minutes, forms, budget requests, and related items. Receives and reads incoming mail, screen items which can be handled personally, forwarding remainder to supervisor or other park staff with necessary background material. Maintains tracking system to ensure correspondence, reports and other work is timely performed. Acts as a receptionist, answer and make telephone calls, operate two-way radio, relay messages, answer questions from the public, give information and directions, handle general complaints or divert matters to appropriate person, and all related work dealing with park operation in park office. Process weekly report and receipts. Processes invoices, requisitions and field purchase orders pertaining to the office administration for payment. Uses Quicken to project and track budget items for the park. Maintains inventory of forms and office supplies. Updates and maintains Operations Procedures Manual and Department Directives Manual. Reviews monthly and OPS payrolls to verify accuracy, processes routine and special reports as required. Performs related work as required. Knowledge of office procedures; correct spelling, punctuation and grammar usage. Knowledge of and ability to: accurately and completely fill out forms and/or reports; act as authorized purchasing agent for My Florida Market Place and purchasing (P-card) transactions, use Quicken Skill in typing. Skill in and ability to: utilize a computer and software programs such as Microsoft Office Suite; efficiently and accurately perform cash register transactions including cash handling and making correct change; type letters, memoranda and other standard business forms in correct format; prepare and maintain financial records; maintain a budget and submit associated reports in established timeframes; organize files and other records; act as office receptionist and handle telephone calls in a courteous and effective manner. Ability to: utilize software to track park budget; work 7:30 a.m. 4:30 p.m. with the possibility of some nights/weekends; perform basic arithmetical calculations; plan, organize and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; operate and/or utilize a variety of business and office machines to include computer; operate cash register; maintain a valid driver's license; successfully complete background and fingerprint check.

Minimum Qualifications: Valid Drivers' License

Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position

Pay: $15 an hour

Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's leading agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy.

Where You Will Work: Paynes Creek Historic State Park 888 Lake Branch Road Bowling Green, FL 33834

The history of an 1840s outpost in remote, but beautiful Florida is preserved and shared. The park is located near Lakeland, Florida. Nature enthusiasts and hikers can enjoy walking along trails through the park's natural areas. Paynes Creek and the adjoining Peace River provide opportunities for canoeing, kayaking and fishing. A museum at the visitor center depicts the lives of Florida's Seminole Indians and pioneers during the 19th century.

The Benefits of Working for the State of Florida: OPS/Seasonal/Part Time Benefits Language: Working for the State of Florida is more than a paycheck. The State's benefits package for eligible OPS employees includes: Participation in state group insurance (must meet eligibility requirements*). State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial). Flexible Spending Accounts. And more! For a complete list of benefits, visit *Seasonal and part-time OPS employees (less than 30 hours on average per week) refer to the links above for detailed eligibility requirements.

Special Notes DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: View email address on click.appcast.io View email address on click.appcast.io An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.