Executive Assistant

Our client, a finance firm based in NYC, is looking for an Executive Assistant to support a team of 8–10 Managing Directors and Associates.

Responsibilities

• Manage complex calendars and coordinate meetings across multiple time zones.
• Schedule internal and external meetings, conference calls, and appointments.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Prepare and submit expense reports and assist with invoice processing.
• Handle incoming calls, emails, and other correspondence professionally.
• Prepare, format, and proofread presentations, reports, and other documents.
• Maintain organized electronic files and confidential records.
• Assist with meeting preparation, including agendas, materials, and follow-up items.
• Serve as a point of contact for internal teams, clients, and external business partners.
• Provide general administrative support to ensure the team operates efficiently.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Assist with additional projects and administrative tasks as needed.

Qualifications

• 3+ years of experience as an Executive Assistant or Administrative Assistant, ideally within financial services or a professional services environment.
• Experience supporting multiple senior-level professionals in a fast-paced setting.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to manage competing priorities, anticipate needs, and meet tight deadlines.
• Professional, proactive, and team-oriented with a strong work ethic.
• Ability to handle confidential information with discretion.