Executive Administrative Assistant
People Science
Job Description
Job Description
We’re Hiring: Executive Administrative Assistant | People Science
People Science, a Recruitment Process Outsourcing (RPO) and talent acquisition organization with 30 years in the industry, is looking for an experienced Executive Administrative Assistant to directly support our CEO and leadership team.
This is a great opportunity for someone who loves keeping things organized, anticipating what’s needed next, and being the person who helps keep a busy leadership team moving forward.
What You’ll Do
- Provide direct day-to-day support to our CEO and leadership team
- Manage executive calendars, meetings, client lunches, and scheduling
- Coordinate travel and companywide meetings as needed
- Handle outreach and follow-up on behalf of the CEO
- Prepare, proofread, and coordinate contracts and business documents
- Work with our external accounting firm, vendors, and other business partners
- Track priorities, action items, contracts, and follow-ups
- Assist with proposals, RFPs, client business reviews, research, and special projects
- Help keep executive and company information organized and moving forward
What We’re Looking For
- Minimum of 5 years Previous Executive Assistant or senior-level administrative experience
- Experience supporting a CEO, founder, or senior executive preferred
- Excellent organizational, calendar-management, and communication skills
- Strong attention to detail and proofreading skills
- Someone who is proactive, resourceful, and comfortable working independently
- Strong judgment and discretion when handling confidential information
- A quick learner who can stay calm and organized when priorities shift
- Comfortable with Microsoft Office, Google Workspace, electronic signature platforms, and everyday business technology
Position Details
Full-Time | Monday–Friday
Hybrid onsite work at our Spring Lake, NJ office
This position reports directly to our CEO & Founder and works closely with the People Science leadership team.
At People Science, we’ve spent 30 years helping organizations solve complex recruiting and talent acquisition challenges. We’re looking for someone who wants to become a trusted partner to our leadership team and play an important role in keeping our business organized, connected, and moving forward.
Interested? We’d love to hear from you.
Vacancy posted a month ago
Similar jobs that could be interesting for youBased on the Executive Administrative Assistant in Spring Lake, NJ vacancy
- ...the mission and taking responsibility to execute daily tasks in alignment with our core... ...perks & discount programs tuition assistance incentive compensation program professional... ...and more! About Your Role The Executive Administrative Assistant provides executive...SuggestedWork at office
$60k - $70k
Join to apply for the Executive Assistant role at Soni 4 days ago Be among the first 25 applicants Join to apply for the Executive Assistant... .... Qualifications: Bachelor’s degree in Business Administration or related field (preferred). 5+ years’ experience as an Executive...SuggestedFull timePart timeWork at officeNight shift- ...Job Description Legal Admin Assistant We are seeking a dedicated Legal Administrative Assistant to join our team. The ideal candidate will provide administrative support to our legal team and help ensure smooth day-to-day operations. Responsibilities:...Suggested
The Perillo Group
Asbury Park, NJ1 day ago - Katmai Government Services is seeking an administrative support professional to assist Warriors in the Recruit Sustainment Program (RSP). You will handle RMS Vulcan data entry, shipper documentation, and reporting to ensure timely training starts and accurate records. Work...Suggested
- ...forwarded to various departments Candidate may also be expected to assist in miscellaneous clerical work Scheduler Responsible for... ...also be expected to assist in miscellaneous clerical work Administrative Assistant Assisting the Owner, Paul Sherman, with the...SuggestedFull timePart time
For Shore Pools LLC
Point Pleasant Beach, NJ4 days ago - ...Position Summary The Clerical Assistant IV provides administrative and processing support for residential and commercial On-Bill Repayment Program (OBRP) initiatives. This role is responsible for managing applications from submission through completion, reviewing documentation...Temporary workFor contractorsWork at officeLocal area
Coda Search│Staffing
Wall Township, NJ1 day ago - ...Assistant Deli ManagerAssistant Deli Manager works closely with the Deli Manager in ensuring that all available product is out for sale... ...equipment.Gain and demonstrate a high level of operational execution and product knowledge.Ensure consistent execution of all Department...Local areaShift work
Restaurant Depot
Neptune, NJ4 days ago - ...our New Jersey location. The role includes handling high call volume, distributing mail and faxes, maintaining office supplies, and assisting Commercial and Personal Lines teams. The position emphasizes professionalism, confidentiality, and strong English communication....Work at office
- ...Assistant ManagerJoin the Playa Bowls team in Bay Head, NJ. This is an on-site, full-time, non-exempt position with minimal local travel. The Assistant Manager supports daily shop operations and helps create a vibrant, welcoming environment for both team members and guests...Hourly payFull timeCasual workLocal areaShift workWeekend work
Playa Bowls
Point Pleasant Beach, NJ7 hours ago - ...Assistant Manager II Brand: Sunglass Hut Location: Tinton Falls, NJ, US, 07753 Store #: 005010 Sunglass Hut Position: Full-Time Total... ...relationships by maximizing all company tools. Consistently executes the brand standards. Maintains store merchandising standards including...Minimum wageFull timeLive inLocal areaWorldwide
EssilorLuxottica SA
Neptune, NJ4 days ago - ...Assistant ManagerWe are currently seeking an Assistant Team Leader who can execute on all of European Wax Center's policies and procedures while upholding performance standards. The Assistant Team Leader will lead by example and achieve individual KPI's to exceed and...Hourly payFull timeWork at officeFlexible hoursNight shiftWeekend workDay shiftAfternoon shift
European Wax Center
Asbury Park, NJ3 days ago - ...Assistant Store Manager We're seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following: Assist with store functions and day-to-day store activities...Contract workPart timeSeasonal work
Dollar Tree
Manasquan, NJ1 day ago $17 - $30 per hour
...personal and store commissions) Key Responsibilities of an Assistant Manager Passion – Personally dedicated to being the best; conveys... ...manages profitability through personal and team performance; executes company priorities. Meet and exceed sales plans, both...Hourly payAfternoon shiftJohnston & Murphy
Asbury Park, NJ3 days ago- ...inspires and empowers women. Why you matter: As a Windsor Assistant Manager you are a key member of our store leadership team. You... ...to get the job done. You own the sales floor to ensure you execute daily operations and create the Oasis for your customers....Flexible hours
Windsor Fashions
Neptune, NJ1 day ago $23 - $29.5 per hour
...while providing employees with meaningful opportunities to contribute, develop, and make an impact. Position Summary The Administrative Assistant performs various administrative and office support activities for the office. The position includes answering phones, making...Work at officeLocal area- ...Administrative Assistant MXR - The Imaging Solutions Company (MXR) is one of the largest independent providers of diagnostic imaging equipment sales, service, training, parts and supplies in the nation. MXR is a full-service medical imaging company, offering an array...Work at office
- ...Training & development Paid time off Responsibilities Provide administrative support to Head of School, CFO, Principal and Business Administrator... ..., emails, general office tasks and other duties as assigned Assist with accounts payable and accounts receivable Prepare and...Work at office
- JSAS HealthCare, Inc. is seeking a Grants Administrator / Executive Administrative Coordinator to support grant-funded programs, compliance, and... ...administration, prepares reports, tracks expenditures, and assists with insurance billing oversight, while providing high-level...
$70k - $90k
...Assistant Project ManagerSolar Landscape is the leading commercial rooftop solar developer in the U.S. Only 4% of commercial rooftops... ...never ourselves. We value clear thinking, accountability, and execution. At the same time, we're collaborative by default, and believe...Full timePart timeFor subcontractorSummer workWork at officeLocal areaRemote workFlexible hoursSolar Landscape
Asbury Park, NJ3 days ago$25 per hour
...Jiffy Lube Assistant Managers are certified and proficient in all areas of store operations, sales and service and responsible for developing guest relationships. In addition, the Assistant Manager sets an example as a leader, focusing on the career development of teammates...Full timeRelocation packageMonday to FridayFlexible hoursShift workWeekend workJiffy Lube
Belmar, NJ5 days ago$65k - $90k
...and technology services to business clients nationwide. As Executive Assistant to the CEO, you will serve as a strategic partner,... ...PowerPoint, Teams) and experience using AI tools to enhance administrative productivity Experience managing complex executive calendars...Work at officeShift work- ...Description The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable... ...suite \n Experience in managing multiple priorities, administrative coordination, and logistics \n Well-organized,...Work at office
Mezzasalma Advisors
Tinton Falls, NJ3 days ago $16 - $18 per hour
...data entry, greeting and referring patients, answering routine/administrative inquiries, and general office support activities as... ...enters information into Electronic Medical Record (EMR). Assists patients with Phreesia tablets and medical forms, as necessary...Hourly payTemporary workWork at officeWork from homeFlexible hoursShift workClearway Pain Solutions Institute
Neptune, NJ7 hours ago- OceanFirst Bank is seeking an Executive Administrative Assistant to provide high-level support to Senior Management, including calendar management, correspondence, conference planning, and travel arrangements. This role requires precision, discretion, and strong organizational...
$23 per hour
...Overview Role: Environmental Services Assistant Manager Join Healthcare Services Group (HCSG) as an Environmental Services (EVS) Assistant Manager, overseeing cleaning and sanitation services at a long-term care facility. At HCSG, we are passionate about positively...Full timeLocal areaHealthcare Services Group
Neptune, NJ2 days ago$20.1 - $27.2 per hour
...strong, but together we’re unstoppable. About The Role As an Assistant Manager, you set the tone for the store and the team and help... ...and talent development. You are responsible for supporting the execution of the store strategy to achieve performance goals. Through collaboration...Hourly payMinimum wageWork at officeFlexible hoursNight shiftWeekend workAfternoon shift- Job Summary The Assistant Receiving Manager supports receiving operations by assisting with the processing of incoming shipments, maintaining accurate documentation, and ensuring compliance with company procedures. This role helps ensure efficient daily operations and supports...
$18.5 - $19 per hour
...area at all times. Area Supervisors are also responsible for executing and supervising Company operational processes as needed. ESSENTIAL... ...ticketed, scanned, nubbed and security tagged as needed. Administrative Duties as Assigned by Store Manager: Ensures Cash pulls...Work at officeLocal areaImmediate startShift workWeekend workAfternoon shiftRoss Dress For Less
West Long Branch, NJ22 days ago- ...for communities, property owners, and the grid. Come join us. About The Role We are currently seeking an Assistant Project Manager to support the successful execution of solar projects. The Assistant Project Manager will work closely with the Project Management team and...Full timePart timeFor subcontractorSummer workWork at officeLocal areaRemote workFlexible hours
- Katmai is seeking an administrative professional to support Warriors in the Recruit Sustainment Program, focusing on data entry, documentation, and reporting in RMS Vulcan. You will interview Warriors on administrative topics and help manage IET ship dates for optimal...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Administrative Assistant. Be the first to apply!
Related searches
- administrative Spring Lake, NJ
- executive team assistant office manager
- entry level executive assistant
- senior legal executive assistant
- executive administrative assistant healthcare
- spanish speaking executive assistant
- executive assistant
- remote executive assistant (part-time)
- executive assistant no experience
- senior level executive assistant