Executive Administrative Assistant

People Science

Job Description
Job Description
We’re Hiring: Executive Administrative Assistant | People Science
People Science, a Recruitment Process Outsourcing (RPO) and talent acquisition organization with 30 years in the industry, is looking for an experienced Executive Administrative Assistant to directly support our CEO and leadership team.
This is a great opportunity for someone who loves keeping things organized, anticipating what’s needed next, and being the person who helps keep a busy leadership team moving forward.
What You’ll Do
Provide direct day-to-day support to our CEO and leadership team
Manage executive calendars, meetings, client lunches, and scheduling
Coordinate travel and companywide meetings as needed
Handle outreach and follow-up on behalf of the CEO
Prepare, proofread, and coordinate contracts and business documents
Work with our external accounting firm, vendors, and other business partners
Track priorities, action items, contracts, and follow-ups
Assist with proposals, RFPs, client business reviews, research, and special projects
Help keep executive and company information organized and moving forward
What We’re Looking For
Minimum of 5 years Previous Executive Assistant or senior-level administrative experience
Experience supporting a CEO, founder, or senior executive preferred
Excellent organizational, calendar-management, and communication skills
Strong attention to detail and proofreading skills
Someone who is proactive, resourceful, and comfortable working independently
Strong judgment and discretion when handling confidential information
A quick learner who can stay calm and organized when priorities shift
Comfortable with Microsoft Office, Google Workspace, electronic signature platforms, and everyday business technology
Position Details
Full-Time | Monday–Friday
Hybrid onsite work at our Spring Lake, NJ office
This position reports directly to our CEO & Founder and works closely with the People Science leadership team.
At People Science, we’ve spent 30 years helping organizations solve complex recruiting and talent acquisition challenges. We’re looking for someone who wants to become a trusted partner to our leadership team and play an important role in keeping our business organized, connected, and moving forward.
Interested? We’d love to hear from you.

Vacancy posted a month ago

Similar jobs that could be interesting for youBased on the Executive Administrative Assistant in Spring Lake, NJ vacancy

Legal Admin Assistant
...Job Description Legal Admin Assistant We are seeking a dedicated Legal Administrative Assistant to join our team. The ideal candidate will provide administrative support to our legal team and help ensure smooth day-to-day operations. Responsibilities:...
Suggested
The Perillo Group
Asbury Park, NJ
5 days ago
Retail Key Holder
...store and individual sales targets by implementing effective selling techniques and promoting key Skechers products.Store Operations: Execute merchandising plans, restock products, and maintain store cleanliness to enhance the shopping environment.Retail Supervisor Duties:...
Suggested
Local area
Flexible hours
Shift work
Afternoon shift
Skechers U.S.A.
Asbury Park, NJ
3 days ago
Administrative Assistant
...Position Summary The Clerical Assistant IV provides administrative and processing support for residential and commercial On-Bill Repayment Program (OBRP) initiatives. This role is responsible for managing applications from submission through completion, reviewing documentation...
Suggested
Full time
For contractors
Work at office
Local area
Coda Search│Staffing
Wall Township, NJ
4 days ago
Executive Assistant
...The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings... ...suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-...
Suggested
Full time
Work at office
Mezzasalma Advisors
Tinton Falls, NJ
15 hours ago
Administrative Assistant
$23 - $29.5 per hour
...Administrative AssistantThe Administrative Assistant performs various administrative and office support activities for the office. The position includes answering phones, making copies, word processing, and preparing submission packages.ResponsibilitiesResponsibilities...
Suggested
Work at office
Dynamic
Belmar, NJ
2 days ago
Administrative Assistant
...Administrative AssistantMXR - The Imaging Solutions Company (MXR) is one of the largest independent providers of diagnostic imaging equipment... ...: Manasquan, NJPosition Description:The Administrative Assistant attends to visitors and deals with inquiries on the phone as...
Work at office
MXR Imaging, Inc.
Manasquan, NJ
2 days ago
Assistant Deli Manager
...Assistant Deli ManagerAssistant Deli Manager works closely with the Deli Manager in ensuring that all available product is out for sale... ...equipment.Gain and demonstrate a high level of operational execution and product knowledge.Ensure consistent execution of all Department...
Local area
Shift work
Restaurant Depot
Neptune, NJ
3 days ago
Assistant Receiving Manager
$17.92 - $18.52 per hour
...Assistant Receiving Manager Company: Jetro / Restaurant Depot Location: 3562 Route 66, Neptune, NJ 07753 Job Type: Full-time Sector: Management Compensation: $17.92 - $18.52 JOB DETAILS Job Summary The Assistant Receiving Manager supports receiving...
Full time
Jetro Holdings, Inc
Neptune, NJ
4 days ago
Assistant Manager II
...on LinkedIn! JOB DESCRIPTION GENERAL FUNCTION The Assistant Manager II is a core member of the leadership team that drives... ...relationships by maximizing all company tools. Consistently executes the brand standards. Maintains store merchandising standards...
Minimum wage
Full time
Live in
Local area
Worldwide
EssilorLuxottica
Neptune, NJ
1 day ago
Assistant Manager I
...Assistant Store Manager We're seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following: Assist with store functions and day-to-day store activities...
Contract work
Part time
Seasonal work
Dollar Tree
Manasquan, NJ
5 days ago
Assistant Manager
...Assistant ManagerJoin the Playa Bowls team in Bay Head, NJ. This is an on-site, full-time, non-exempt position with minimal local travel. The Assistant Manager supports daily shop operations and helps create a vibrant, welcoming environment for both team members and guests...
Hourly pay
Full time
Casual work
Local area
Shift work
Weekend work
Playa Bowls
Point Pleasant Beach, NJ
4 days ago
Administrative Assistant
...development Paid time off Responsibilities Provide administrative support to Head of School, CFO, Principal and Business... ...emails, general office tasks and other duties as assigned Assist with accounts payable and accounts receivable Prepare and maintain...
Work at office
Ambassador Christian Academy
Allenwood, NJ
27 days ago
Assistant Project Manager
$70k - $90k
...Assistant Project ManagerSolar Landscape is the leading commercial rooftop solar developer in the U.S. Only 4% of commercial rooftops... ...never ourselves. We value clear thinking, accountability, and execution. At the same time, we're collaborative by default, and believe...
Full time
Part time
For subcontractor
Summer work
Work at office
Local area
Remote work
Flexible hours
Solar Landscape
Asbury Park, NJ
2 days ago
Automotive Assistant Manager
$25 per hour
...Jiffy Lube Assistant Managers are certified and proficient in all areas of store operations, sales and service and responsible for developing guest relationships. In addition, the Assistant Manager sets an example as a leader, focusing on the career development of teammates...
Full time
Relocation package
Monday to Friday
Flexible hours
Shift work
Weekend work
Jiffy Lube
Belmar, NJ
1 day ago
Store Operations Assistant
$20 per hour
...delivery to customers’ vehicles from the staging area. • Maintains zone standards and merchandising standards at all times. • Assists store management in achieving operational efficiency goals. • Assists store management in achieving total loss goals. • Complies...
Hourly pay
Full time
Temporary work
Part time
Work experience placement
Aldi
Wall Township, NJ
1 hour ago
Key Carrier Coordinator
$17.92 - $18.42 per hour
...operational procedures \n Ensures opening/closing procedures are executed according to company guidelines \n Communicates accurately... ...auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to...
Hourly pay
Temporary work
Local area
Immediate start
Home office
Flexible hours
Night shift
TJX Companies
Brick, NJ
a month ago
Front Desk Representative
$16 - $18 per hour
...data entry, greeting and referring patients, answering routine/administrative inquiries, and general office support activities as... ...enters information into Electronic Medical Record (EMR). Assists patients with Phreesia tablets and medical forms, as necessary...
Hourly pay
Temporary work
Work at office
Work from home
Flexible hours
Shift work
Clearway Pain Solutions Institute
Neptune, NJ
4 days ago
Automotive Assistant & Service Managers
...Mavis Tires & Brakes at Discount Prices - Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at Discount Prices! We're looking for full-time Automotive Assistant and Service Managers to join Team Mavis at one or our state...
Weekly pay
Full time
Immediate start
Mavis Tire Supply
Neptune, NJ
5 days ago
Key Holder Retail Store
$18.5 - $19 per hour
...area at all times. Area Supervisors are also responsible for executing and supervising Company operational processes as needed. ESSENTIAL... ...ticketed, scanned, nubbed and security tagged as needed. Administrative Duties as Assigned by Store Manager: Ensures Cash pulls...
Work at office
Local area
Immediate start
Shift work
Weekend work
Afternoon shift
Ross Dress For Less
West Long Branch, NJ
21 days ago
Environmental Services Assistant Manager
$23 per hour
...Overview Role: Environmental Services Assistant Manager Join Healthcare Services Group (HCSG) as an Environmental Services (EVS) Assistant Manager, overseeing cleaning and sanitation services at a long-term care facility. At HCSG, we are passionate about positively...
Full time
Local area
Healthcare Services Group
Neptune, NJ
1 day ago
Medical Receptionist - Part Time
$21 per hour
Overview University Radiology, the largest provider of subspecialty radiology and teleradiology services in NJ, is comprised of over 200 Board Certified radiologists with advanced U.S.-based training and expertise in all modalities and all subspecialty areas. In operation...
Part time
Work at office
Remote work
Monday to Friday
Afternoon shift
University Radiology
Manasquan, NJ
4 days ago
Medical Receptionist
$16 - $23 per hour
...Responsibilities The duties include, but are not limited to: Assist with/complete all Front Desk operations and the use of the... .... ~1-2 years of previous customer service/data entry, administrative/office management/clerical experience required. ~ Experience...
Temporary work
Work at office
Consensus Health
Point Pleasant Beach, NJ
3 days ago
Medical Receptionist
Required Skills & Experience: -The ability to learn quickly and adapt to changing patient needs, a strong sense of accountability for improving the lives of our patients and their caregivers, an exceptional focus on teamwork, dedication to ongoing education, and the ability...
Work at office
HELP-Hire
Neptune, NJ
7 hours ago
Medical Receptionist
$20 per hour
Medical Receptionist University Radiology is looking for a Full Time Medical Receptionist for our Tinton Falls, NJ Imaging Office. Monday - Friday: 11:30 am - 8:00pm & 1 Saturday per month This role is eligible for a 15% shift differential for hours that qualify under...
Full time
Work at office
Monday to Friday
Shift work
University Radiology
Asbury Park, NJ
5 days ago
Medical Receptionist
$18.25 per hour
...Organizing and coordinating patient in-take and other appointments Accurately enters/updates patient information in system Assisting patients with completion of paperwork when necessary Scanning, updating and filing medical records Answering phone calls, questions...
Hourly pay
Work at office
Local area
Flexible hours
VillageMD
Belmar, NJ
4 days ago
Medical Receptionist - Full Time
$20 - $26 per hour
...About the role The Medical Receptionist position is responsible for greeting and registering patients, as well as administrative tasks and procedures that support an exceptional patient experience. This role offers the opportunity to see how an urgent care operates...
Hourly pay
Full time
Work at office
Weekend work
Weekday work
Brighton - Washington St
Wall Township, NJ
1 day ago
Asst. Manager
...that good isn’t good enough - GREATNESS is remembered. The Assistant Manager is responsible for assisting in managing front-of-house... ...payroll accuracy and monitor profit & loss statements. Execute opening, mid-shift, and closing procedures effectively. Achieve...
Shift work
Triple T Hospitality Group
Sea Girt, NJ
23 days ago
Accounting Assistant
...Accounting Assistant The Accounting Assistant is responsible for supporting basic accounting and administrative functions. Duties and Responsibilities: Reconcile payable invoices and vendor statements Perform general administrative duties including copies...
Work from home
Prosource Wholesale
Asbury Park, NJ
5 days ago
Accounting Assistant
$55k - $60k
...Accounting Assistant The Accounting Assistant provides administrative and accounting support to ensure the accurate and timely processing of financial transactions. This position is responsible for recording bank and merchant deposits, entering invoice data into the...
Work at office
Jamison Door Company
Neptune, NJ
2 days ago
Retail Key Holder - Part-Time
$17 - $18.5 per hour
...Shoppe you will…Act as a direct support for your Management Team- executing with excellence.Achieve and exceed daily sales and... ...integrity; act as Manager On Duty in absence of Store Manager/ Assistant Manager/Key Holder.Efficiently process customer transactions,...
Hourly pay
Full time
Part time
Local area
Flexible hours
Weekend work
The Vitamin Shoppe
Eatontown, NJ
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Executive Administrative Assistant. Be the first to apply!