Department of Medicine Senior Administrative Assistant

Job Description

Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report's "Best Hospitals 2025-2026" rankings . When you join our team, you'll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.

We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

The Pulmonary Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Responsibilities:

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

• Distributes and disseminates information within the department and/or unit.

• Orders supplies and arranges for equipment maintenance.

• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

• Establishes and maintains an internal filing system.

• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department or unit.

Qualifications

Educational & Experience Requirements:

• High School Diploma/GED required. Bachelor's Degree preferred.

• Two (2) years of office and administrative experience required.

• Experience managing multiple high-volume calendars preferred.

• Administrative project management experience preferred.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.