Human Resources Coordinator (Temporary) - Capital Hilton

Human Resources Coordinator Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! We’re looking for a Human Resources Coordinator who spreads the light and warmth of hospitality by delivering memorable experiences that make every guest’s stay remarkable. Responsibilities Provide exceptional front office support: Welcome and assist team members or applicants with prompt, professional, and courteous service while providing accurate information. Serve as the first point of contact for the Human Resources office by greeting visitors, answering phone calls, responding to inquiries, and directing individuals to the appropriate resources. Create and distribute departmental communications, including memos and flyers. Support daily office operations: Provide support through word processing, data entry, filing, copying, making flyers using Canva, processing expense reports and uploading to support HR department operations. Provide administrative support through filing, maintaining personnel and confidential records, preparing new hire and termination files, copying, scanning, and uploading documentation. Support payroll administration by communicating with employees, managers, and the Finance team regarding payroll inquiries, discrepancies, leaves of absence, and union-related matters. Coordinate and facilitate the new hire onboarding process, including scheduling start dates, preparing onboarding materials, processing I-9 documentation, monitoring pre-employment requirements, and tracking required compliance training. Maintain accurate HR records and ensure personnel files are organized and up to date. Manage communication: Handle phone calls, emails, mail processing, and meeting coordination. Respond to employee, manager, and candidate inquiries by providing accurate information, forms, and guidance while escalating complex or sensitive matters to the Director of Human Resources. Collaborate with internal departments to communicate HR processes and other employee-related information. Prepare and distribute internal communications to support HR programs and departmental initiatives. Support special projects: Assist with departmental initiatives or ad-hoc assignments. Assist in the planning, coordination, and implementation of HR programs and initiatives by organizing meetings, preparing presentations and materials, conducting research, and tracking project timelines. Coordinate employee training initiatives in partnership with department leaders by managing communications, scheduling participation, tracking, and collecting feedback. Perform additional duties and special projects as assigned by the Director of Human Resources or General Manager. Qualifications At Hilton, our core values define what it takes to succeed and guide the qualities we look for in every team member. A passion for spreading the light and warmth of hospitality. Acting with integrity and always doing the right thing. Inspiring others through leadership. A belief that teamwork drives the best outcomes. A sense of ownership, accountability, and a focus on the now, bringing urgency and discipline to every moment, knowing it can make a lasting impact. Excellent written, verbal, and interpersonal communication skills. Strong organizational, analytical, and problem‑solving skills with the ability to prioritize multiple tasks. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Canva, and HRIS systems. Ability to exercise sound judgment, maintain strict confidentiality, and work independently with minimal supervision. Knowledge of project planning, tracking, and reporting methods to support HR initiatives and daily operations. Basic mathematical proficiency and attention to detail to support payroll, reporting, and administrative functions. Benefits Incredible travel perks – enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world‑class hotels through our Go Hilton travel program. Own a piece of Hilton – through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future. Paid parental leave – because family matters. Our paid leave includes partners and adoptive parents. Personalized caregiving support – access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones. Crisis concierge – a single, compassionate point of contact for both practical support and emotional care. Mental health resources – access free counseling and support through our Employee Assistance Program (EAP). Generous paid time off (PTO). Health & welfare benefits – checkups, dental cleanings, new glasses, and various health plans covering you and your family. Financial security for your future – retirement plans make it easier to save for what’s next. Benefits availability may vary depending on your location and the terms and conditions of employment. #J-18808-Ljbffr Hilton