Accounting Assistant

Are you an organized, tech-savvy professional with strong administrative and operational skills? We’re looking for a Office Assistant to support our team by streamlining office processes and ensuring seamless day-to-day operations. If you have a keen eye for detail, excellent communication skills, and the ability to multitask in a fast-paced environment, we want to hear from you! (Northland and Companies will be moving to South St. Paul end of August/beginning of September 2026.) Key Responsibilities: Greeting clients and visitors as needed. Performing general office clerk duties and errands. Process bank deposits using remote deposit machine then post in accounting system. Track maintenance, cleaning, oil changes, license plate renewals for all company vehicles. Stocking and working with inventory. Meet with the CFO to receive coaching and support to continually improve and grow. Back up the CFO in staff commission calculations. Assist in the preparation and shipping of items for trade shows/conferences. Assist with entering accounts payable into the accounting system. Assist with miscellaneous departmental projects. Assist with company errands as necessary. Assist with shipping and receiving. Assist with making internal staff travel reservations. Back up the Accounts Administrator in ZephyrTec responsibilities. Sales data entry and Excel spreadsheet management. Place, track and document all purchase orders with various vendors according to established Northland Business Systems procedures. Process daily mail – scan to save in mail file, file hard copy for the President/CEO’s review, handle items needing immediate attention. Maintaining office equipment as needed. Helping organize and maintain office common areas, the kitchen, and the warehouse. What We’re Looking For: 2-4 years minimum office experience Excellent organizational skills & ability to multitask Knowledgeable in and be skilled at using Outlook, Teams, Word, Excel and any other programs that meet company needs Ability to possess excellent verbal and written communication skills Ability to follow standard procedures Ability to exhibit composure, patience, and confidence when facing difficult situations Ability to maintain a helpful and positive attitude Be a self-starter who is comfortable working independently Ability to have a strong attention to detail Willingness to be a self-starter by taking on a variety of tasks to best serve Northland Business Systems Ability to be accurate and efficient Why Join Us? A dynamic, collaborative work environment Opportunities to contribute to company-wide improvements Competitive compensation and benefits package If you are a highly motivated professional who enjoys optimizing administrative operations, we encourage you to apply! Northland Business Systems is an equal opportunity employer. #J-18808-Ljbffr