Administrative Assistant

We are looking for an administrative assistant for a non-profit organization that provides support to our community. This is an onsite position in the Butler, PA head office. This person will support the executive level management staff with a variety of responsibilities that include:

• Coordinating and executing events for the organization from sending invitations, to booking catering and helping staff prepare presentations
• Researching information and data, compiling reports for management to use to make decisions
• Providing assistance to executive managers who are working on projects. This can be mundane tasks like filing, to more complex analytical tasks like comparing the organizations policies with government statutes
• Attending board meetings for several committees: taking minutes, distributing and informing employees of actions that need to be taken and follow up
• Internal and external communication including proof reading, writing correspondence and emails, preparing PowerPoint presentations and creating Excel spreadsheets for other staff to use

We are looking for someone full time, with a weekly work schedule of Monday- Friday 8am- 4.30pm. We would also consider part time 3 or 4 days per week. Up to 25.00 an hour to start, with annual increases. Organization fully pays for healthcare for the employee, offers generous time off and a retirement plan.


Qualifications

• Relevant administrative skills and experience
• Attention to detail
• Ability to manage time effectively, prioritize and communicate workload and completion times to executive level staff
• Willing and able to take on any project and change direction when necessary
• Technology savvy. Strong Word, Excel and PowerPoint skills. Able to create PowerPoint presentations. Able to create Excel spreadsheets with formulas; graphs and charts.
• Good verbal and written English language skills
• Able to work independently and ask questions when necessary
• Can maintain confidentiality and act tactfully at times