Human Resources Coordinator

About the Opportunity

We are looking for an HR Coordinator who is organized, detail-oriented, and energized by doing work that matters. This is a hands-on, execution-focused role that touches nearly every function of human resources - from program administration and employee recognition to compliance support and cross-company HR coordination. If you thrive in a fast-paced environment, enjoy variety in your daily work, and take pride in making sure the details are right, this role was built for you.

? Reports to: HR Generalist

? Supports: Shared Services HR across multiple companies

? Schedule: Full-time; in-office with hybrid flexibility

? FLSA Status: Non-Exempt

What You Will Do

Your work will span administrative HR support, program coordination, and cross-company operations. Key responsibilities include:

HR Program & Administrative Support

? Provide administrative support to the Shared Services HR function across four companies

? Assist in administering HR programs including Benefits, Safety, and Workers' Compensation coordination

? Prepare reports, compile data, and gather information in support of HR programs and division projects

? Create and update presentations, spreadsheets, HR resources, and supporting documents as needed

? Perform administrative tasks including filing, updating records, and monitoring compliance-related items

Employee Recognition & Engagement

? Manage and coordinate the Employee Rewards and Recognition program across all four companies

? Order, maintain inventory, and distribute company swag, new hire onboarding packages, and employee anniversary gifts

? Support employee engagement activities and ensure recognition touchpoints are executed consistently

Payroll Administrative Support

? Review and verify timecard accuracy across companies, flagging discrepancies for resolution prior to payroll processing

? Assist with verifying PTO balances, leave entries, and employee data accuracy within the HRIS system

? Support payroll data review and audit tasks to ensure information is complete and consistent before submission

? Assist with payroll-related recordkeeping, reporting, and documentation as directed

? Candidates with broader payroll processing experience are encouraged to apply - scope of payroll responsibilities may expand based on experience and organizational need

Coordination & Communication

? Organize and support the coordination of meetings, training sessions, and HR-related events

? Prepare and distribute HR communications and materials as directed

? Support onboarding coordination efforts in partnership with the HR team

? Assist with organizing and maintaining the department project calendar and key HR deadlines

? Perform other duties as assigned in support of division goals and priorities

Requirements

What We Are Looking For

Education & Experience

? Associate's or Bachelor's degree in Business Administration, Human Resources, or a related field preferred; equivalent combination of work experience and demonstrated HR knowledge accepted in lieu of degree

? Minimum three years of related HR or administrative experience required

Skills & Competencies

? Intermediate proficiency in Microsoft Office 365 - Word, Excel, PowerPoint, and Outlook - required; experience with graphic or presentation software a plus

? Ability to manage sensitive situations and maintain strict confidentiality at all times

? Strong written and verbal communication skills with a professional and approachable presence

? Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines simultaneously

? Self-starter who can work independently and as part of a collaborative team

? Comfortable in a fast-paced, multi-company environment where priorities can shift

Why Join Our Team

Our Shared Services HR function operates across multiple companies - meaning your work has direct impact across multiple companies and hundreds of employees. You will work alongside a close-knit, mission-driven team that values doing things right, supporting one another, and continuously improving how we serve our people. This is a role where you will be seen, your contributions will matter, and your career in HR can grow.