Administrative Assistant

Administrative Assistant

We are seeking a professional and customer-focused Administrative Assistant to serve as the welcoming face of our organization. In this role, you will provide exceptional customer service while managing front desk operations, handling incoming communications, and supporting general office administrative functions. The ideal candidate will maintain a professional demeanor while efficiently coordinating visitor reception, call management, and various clerical tasks in a dynamic business environment.

Roles and Responsibilities

• Reception & Customer Service: Greet visitors promptly and courteously, determine their needs, and direct them to the appropriate personnel while maintaining a professional and welcoming environment
• Communication Management: Answer and manage all incoming calls professionally, providing excellent customer service by efficiently routing calls to the right team members
• Administrative Support: Perform clerical and word processing tasks including sorting, opening, and distributing incoming mail
• Accounts Payable Processing: Support the plant controller with basic accounting functions including invoice and payment tracking, matching invoices with purchase orders and receivers, verifying merchandise receipt in inventory systems, obtaining proper approvals, and coding invoices to appropriate locations and charge numbers
• Payment Processing: Process check requests, research problem invoices with relevant departments, handle expense items with proper approvals, and prepare approved batches for corporate payment processing
• Purchase Order Management: Create, approve, and review purchase orders; enter receipts for incoming purchases for both inter-company and intra-company transactions
• AP/AR Coordination: Work closely with Accounts Payable and Accounts Receivable teams, report variances to the controller, and assist with scanning, reviewing, and submitting AP documents
• Compliance & Safety: Maintain the highest standards of corporate governance, ensuring all activities comply with company security, HSE policies, and relevant regulations while prioritizing quality, health, safety, and environmental protection
• Continuous Improvement: Actively participate in the company's Quality Management System and identify opportunities for process enhancement
• Professional Development: Engage regularly with management to discuss performance objectives and complete all necessary training to enhance skills and advance career development

Skills / Education

• 3-4 years of general clerical and administrative experience
• Proficient typing and word processing skills
• General computer knowledge and technical aptitude
• Professional attitude with strong customer service awareness and focus
• Excellent verbal and written communication skills with ability to follow instructions
• Ability to work and interact effectively with all levels of personnel
• Strong organizational and time-management skills
• University Degree/Diploma or equivalent with 2-4 years related experience, OR Master's degree with 0-2 years' experience
• Prior receptionist and/or customer service-related experience
• Knowledge of SAP systems would be beneficial

About Us

Weatherford is a leading global energy services company. Our world-class experts partner with customers to optimize their resources and realize the full potential of their assets. Across our operating locations, including manufacturing, research and development, service, and training facilities, operators choose us for strategic solutions that add efficiency, flexibility, and responsibility to any energy operation. We are focused on technology development, digital solutions, and defining our footprint in the new energy space. Our ability to provide integrated solutions across our segments will be critical to growth in our core operations and the energy transition. Energy producers face unique challenges every day, so it is our job to create solutions that enhance safety, streamline operations, and sustain uptime to meet or exceed their targets. We operate across the global energy landscape employing some of the best diverse talent in the industry. At Weatherford, we understand the value each individual brings to the table. We celebrate diversity in all its forms and are immensely proud of our workforce. We invite you to join our passionate, talented, world-class team. When you join Weatherford, you instantly feel connected to something bigger – a community that is grounded by our core values and driven to create innovative solutions for our customers. We celebrate each other's successes, grow together, and learn from each other constantly. Individually, we are impressive. Together, we are unstoppable. We are One Weatherford. Join Us: Weatherford is producing energy for today and tomorrow- with global opportunities as unlimited as your sense of adventure. Join us to make an impact on our customers, the industry, and the world. Weatherford is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Job Info

• Job Identification 106280
• Job Category ADMINISTRATION
• Locations 7587 Highway 75 South, Huntsville, TX, 77340, US
• Job Schedule Full time