Office Manager & Operations Assistant
VXIT
Job Description
Job Description
About the Role
We’re looking for a reliable, detail-oriented Office Manager and Operations Assistant to keep things running smoothly at our headquarters. This role is perfect for someone who enjoys variety, takes initiative, and doesn’t mind rolling up their sleeves to make things happen. From managing our office kitchen and coordinating events, acting as a liaison with our landlord and vendors, to managing inventory and procurement — you’ll be the heartbeat of our day-to-day office experience.
What You’ll Be Doing
- Kitchen & Office Space Management – Keep the kitchen stocked and organized, maintain general office tidiness, and make sure we never run out of coffee.
- Event Coordination – Plan and execute weekly team lunches, happy hours, and other office gatherings.
- Vendor & Property Coordination – Serve as the primary contact for our landlord and property manager, and handle coordination with any office-related vendors or contractors.
- Company Vehicle Oversight – Manage the upkeep and scheduling of company vehicles.
- Executive Assistance – Run local errands and provide on-the-ground support to leadership when needed.
- Inventory & Procurement - Work with our internal service teams to ensure we have appropriate inventory levels, and procure products for our clients.
- Shipping & Logistics – Handle outgoing/incoming shipments, including IT hardware, swag, and client materials.
What We’re Looking For
- Proven experience in office management or an administrative role. Service industry experience is a plus. MSP or IT experience is amazing, but not required.
- Strong communication skills – written and verbal.
- A natural sense of organization and attention to detail.
- Someone proactive who can anticipate needs and solve problems with minimal direction.
- Social and approachable – someone who brings positive energy and connects well with others in the office.
- Familiarity with Microsoft Office Suite (Excel, Outlook, Word, etc.). Everything else we can teach.
Schedule & Details
- Full-time, some flexiblility with work hours
- This role is on-site in our West Palm Beach office
- Role could expand into more areas of the company's' operations over time with the right candidate and if the candidate is open to such expansion.
Vacancy posted 9 days ago
Similar jobs that could be interesting for youBased on the Office Manager & Operations Assistant in West Palm Beach, FL vacancy
- Xanitos, Inc. is seeking an EVS Assistant Director for Tenet St. Mary’s Medical Center in West Palm Beach, FL. You will direct and oversee the EVS department, coordinate supervisory staff, and ensure training compliance with Joint Commission guidelines while balancing budget...Suggested
- PCC Medical Holding, LLC (Physician Care Centers) is seeking a Medical Office Manager to ensure smooth operation of multiple medical offices. You will oversee administrative functions, staff, and patient services to enhance the patient experience. Requirements include a...SuggestedWork at office
- ...Job Overview: The Executive Assistant serves as a trusted business partner to the Managing Director, providing high-level administrative, operational, and strategic support in a fast-paced... ...the organization. Represent the office of the Managing Director with...SuggestedWork at office
The Colony Hotel Palm Beach
Palm Beach, FL3 days ago - ...firm partners closely with founders and management teams to accelerate growth and build... ...platforms. Drawing on experience as founders, operators, and investors, Ardan has helped... ...\n ROLE SUMMARY \n The Executive Assistant & Office Manager will provide executive and...SuggestedWork at officeRemote work
Ardan Equity
West Palm Beach, FL11 days ago - ...River Ranch is seeking an organized Administrative Assistant to support our team and keep daily operations running smoothly. You will be the first contact for... ...Responsibilities include answering phones and emails, managing calendars, organizing documents, basic bookkeeping,...SuggestedWork at office
$27 - $36 per hour
...& Accounting's client is currently seeking a Bookkeeper / Operations Office Assistant to join their team in Florida. This role is essential in ensuring... ...organizational skills, and a proactive approach to managing both bookkeeping and office management tasks. Must have QuickBooks...Hourly payTemporary workWork at officeLocal areaMonday to Friday$27 - $36 per hour
Ledgent is seeking a Bookkeeper / Operations Office Assistant in West Palm Beach, Florida. The ideal candidate will handle bookkeeping and administrative... ...financial operations. Key responsibilities include managing accounts payable, overseeing banking, and maintaining...Hourly payWork at officeMonday to Friday$55k - $60k
Academy Bus in West Palm Beach, FL is seeking an Office Manager to support the General Manager, Safety and Operations teams. You will handle HR administration, office operations, and daily admin tasks in a fast-paced environment. The role offers an annual salary of $55...Work at office- Planet Fitness in West Palm Beach, FL is seeking an Assistant Manager to help run daily club operations and deliver our Judgement Free Zone experience. This full-time role focuses on coaching the team, onboarding new staff, driving KPI goals, and ensuring a welcoming member...Full time
- FoundCare Inc. seeks a Medical Assistant with vaccine coordination experience to support its immunization program in West Palm Beach. You will manage vaccine storage, inventory, and compliance with VFC and VFA requirements, while performing patient rooming, vaccine administration...
- NYU Langone Florida in West Palm Beach seeks a Medical Assistant Supervisor to oversee daily clinic operations, supervise MA/PCA staff, and support the practice and nurse manager in delivering high-quality patient care. You will coordinate patient flow, ensure HIPAA and...
- ...EisnerAmper Manager At EisnerAmper, we look for individuals who... ...As a member of the Family Office team, the Manager is responsible... ...staff's work for accuracy. Assists with the entering,... ...investment and tax problems in client operations and after researching develops...Work at officeLocal area
EisnerAmper
West Palm Beach, FL3 days ago - Job Title We are a small growing company looking to expand with incoming work. We have numerous office management and business development goals and tasks where a diligent and dedicated individual would facilitate growth and stability.Work at office
Business of Home
West Palm Beach, FL15 hours ago - ...Bookkeeper / Office Manager Position Overview We are seeking a highly organized and detail... ...Manager to oversee daily business operations, financial processes, and administrative... ...financial records on a regular basis. Assist with month-end close activities,...Work at officeLocal area
Ledgent
West Palm Beach, FL1 day ago - TRG Management is actively seeking an Assistant Community Manager for St. Andrews. The role focuses on directing day-to-day property operations, tenant relations, leasing, and reporting. Ideal candidates are self-motivated with a strong work ethic and desire to join a growing...
- NYU Langone Health Faculty Group Practice in West Palm Beach seeks a Medical Assistant Supervisor to oversee daily MA operations and support the nurse manager in staff supervision and patient care. The role requires a MA program completion or certification, a Bachelor's...
- Campbell Property Management is seeking an EXP HOA Admin/Property Manager Assistant in West Palm Beach, FL. This full-time role combines administrative support, assistant property management, event coordination, and ACC assistance for a vibrant residents' community. The...Full time
- EisnerAmper is seeking a Manager within the Family Office team, primarily based in our West Palm Beach office. The role emphasizes managing multiple client engagements, coaching staff, and developing new business for the Firm in a hybrid work setting. The ideal candidate...Work at office
$55k - $60k
...FL 33413, USA Description Role Overview Academy Bus is seeking an Office Manager to join our West Palm Beach team. In this multi-faceted role, you will support the General Manager, Safety, and Operations teams. Your primary focus will be managing human resources...Work at office- ...service orientation. Strong computer skills, with proficiency in office automated tools: e-mail, outlook and data entry. Effective... ...ACCOUNTABILITIES - Competencies Reports any insurance coverage and /or Managed Care difficulties to departmental leadership, as applicable....Full timeWork at officeLocal areaShift work
- We are seeking an organized Office Manager with specialized experience in the Residential Architectural or Construction field for a Bookkeeping position to join our team. Manage daily office operations, financial record-keeping for Architectural office. Duties include:...Work at office
$26 per hour
...When you join our team as an Assistant Store Manager, you’ll take on key store management responsibilities including assisting with supervising... ...store performance, managing schedules, and developing operational action plans while identifying training opportunities to develop...Hourly payFull timeTemporary workPart timeLocal areaAldi
Palm Springs, FL15 hours ago- ...global, AI-enhanced provider of travel risk management, mass communications, critical event... ...disruptive brands, and influential people to operate with confidence in an uncertain world.... ...License. Proficiency with Microsoft Office Suite and multi-platform security operating...Work at officeLocal area
Crisis24
West Palm Beach, FL3 days ago $65k - $75k
...Job Description Job Description Office Manager / Bookkeeper - Full Time FTK Hospitality | West Palm Beach, FL Job Summary FTK... ...and enjoys keeping both financial and administrative operations running smoothly. As a key member of our small hospitality team...Full timeWork at officeLocal areaRemote workMonday to FridayFTK Hospitality
West Palm Beach, FL13 days ago- ...seeking a Construction Project Coordinator/Office Manager for its West Palm Beach, Florida office... ..., as well as supporting the day-to-day operations of the West Palm Beach office. As... ...responsibilities include coordinating meetings, assisting Marketing with company events, ordering...For subcontractorWork at officeLocal area
$48k - $52k
...Construction & Cabinetry is seeking a full-time Bookkeeper and Office Manager. As a core part of this small business, you will be... ..., reconciliation, collections, etc.) Provide administrative assistance to the management team Record notices of commencement, apply...Full timeWork at office$40k - $60k
...accommodation or an alternative application process. Medical Office Manager Boynton Beach FullTime West Palm Beach, FL, US 2 days ago Requisition... ...plays a critical role in ensuring the smooth and efficient operation of a medical practice or healthcare facility. This position...Full timeWork at office- Dailey Janssen Architects, P.A. is seeking an organized Office Manager with bookkeeping duties to join our West Palm Beach team. You will manage daily office operations and maintain financial records for the architectural office, including accounts payable/receivable,...Work at office
- Ledgent Finance & Accounting is seeking a highly organized Bookkeeping Office Manager to oversee daily operations, financial processes, and administrative functions for a growing organization. The role combines hands-on bookkeeping with operational leadership, requiring...Work at office
- ...COMPANY OVERVIEW Palm Beach Care Management (PBCM) is a private-pay aging... ...and building a structured operational model that delivers... ...POSITION SUMMARY The Billing & Office Operations Coordinator manages... ...on time. MARGINAL FUNCTIONS Assist with occasional local errands...Work at officeLocal areaRemote workWork from homeHome officeFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Manager & Operations Assistant. Be the first to apply!
Related searches
- office manager West Palm Beach, FL
- office coordinator hospital West Palm Beach, FL
- finance and office manager West Palm Beach, FL
- office coordinator West Palm Beach, FL
- non profit office manager West Palm Beach, FL
- business office manager full time West Palm Beach, FL
- office manager coordinator West Palm Beach, FL
- business office manager healthcare West Palm Beach, FL
- office supervisor West Palm Beach, FL
- veterinary office manager West Palm Beach, FL