Human Resources Administrative Assistant

Job Description

Job Description

Job Title: Human Resources Administrative Assistant

** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **

Job Description

We are seeking a Human Resources Administrative Assistant to support our Human Resources team with various tasks, including employee relations, documentation, and data entry. This role involves updating and maintaining records and files, supporting new hire orientations and employee offboarding, and coordinating travel arrangements. You will also assist in planning company events and serve as a liaison between HR and other departments.

Responsibilities

• Assist with employee relations by handling investigations, documentation, and data entry.
• Update and maintain records, perform scanning, emailing, copying, and organizing tasks.
• Support new hire orientation and employee offboarding processes.
• Maintain and update internal resources such as emergency contact information and company directory.
• Monitor out-of-office emails and serve as a point of contact for employee inquiries.
• Coordinate and schedule appointments, acting as backup support for the Front Desk team.
• Assist with planning and executing company events such as weekly lunches and holiday luncheons.
• Liaise between Human Resources and other departments.
• Provide support for internal or external reporting and assist with ad hoc projects.
• Coordinate travel arrangements, including flights and hotel accommodations.
• Collaborate with Front Desk and Facilities teams on various tasks and projects.
• Occasionally travel to other locations as needed.
• Perform other related duties as required.

Essential Skills

• Bachelor’s degree in Human Resources, English, Communications, or a related field.
• Minimum of three years of experience in Human Resources or a related role.
• High proficiency in Google Workspace and Microsoft Office (Excel, Word, PowerPoint).
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Strong organizational and time management skills with reliability.
• Experience working in a fast-paced environment with multiple competing deadlines.

Additional Skills & Qualifications

• Strong attention to detail with the ability to work independently.
• Excellent interpersonal skills and the ability to handle sensitive and confidential information with discretion.
• Team-oriented mindset with a willingness to contribute to a collaborative work environment.
• Strong customer service orientation with a professional, approachable, and positive attitude.

Work Environment

This role is based fully onsite in Westwood, with working hours from 8:30 AM to 5:00 PM, with some flexibility in start time if needed. The job requires movement between multiple offices and floors, extended periods of sitting, and the ability to lift up to 20 lbs.

This is a Permanent position based out of Los Angeles, CA.

The pay range for this position is $58240.00 - $62400.00/yr.

Incentive Bonus Plans Medical, Dental, Vision benefits 401K with Company Match 10 Paid Holidays Generous Paid Time Off Packages Employee Stock Purchase Plan Paid Parental & Family Leave and more!

This is a hybrid position in Los Angeles,CA.

This position is anticipated to close on Aug 3, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.