Contract Administrator

Job Summary

Under administrative direction, is responsible for developing, implementing, and providing training for citywide contract management standards, planning, solicitation processes, contract monitoring and compliance practices, and strategies to streamline contract negotiations and approval processes, along with developing a program for conducting contract compliance reviews, in accordance with generally accepted and governmental auditing procedures, practices, and standards. Working conditions are primarily inside an office environment. Exercises direct supervision over assigned staff. This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location City Tower - 100 W Houston St, San Antonio, TX (78205) Work Hours 7:45 a.m. - 4:30 p.m., Monday - Friday; To include occasional nights and weekends.

Essential Job Functions

• Establishes, implements, and updates citywide business contract management standards for contract planning and solicitation.
• Establishes and implements citywide contract administration and monitoring practices and procedures.
• Establishes and implements citywide contract compliance practices and procedures.
• Establishes and implements a comprehensive training program for contracting staff in the organization.
• Manages and approves the development of various technological tools and systems related to contract management.
• Identifies and implements new and required changes to existing generally accepted accounting principles, generally accepted auditing standards, State and Federal laws, regulations, policies, procedures, grant audit guides, and contract provisions pertaining to programs or activities to be reviewed.
• Reviews and continues oversight of existing policies, procedures and management controls and develops and implements new policies, processes, and procedures to improve citywide contract compliance.
• Manages special compliance reviews, projects, and programs requested by the City Manager's Office and/or Department Directors.
• Develops and oversees implementation of annual compliance work plans and objectives and ensures the compliance of citywide high-risk and other assigned contracts.
• Trains, evaluates, and supervises assigned employees.
• Performs related duties and responsibilities as required.

Job Requirements

• Bachelor's degree, from an accredited college or university.
• Seven (7) years increasingly responsible experience in Contract Management and Compliance, including five (5) years of supervisory experience.

Knowledge, Skills, and Abilities

• Advanced knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
• Advanced knowledge of financial management, including capital budgeting, cash flow analysis, sources of financing, debt servicing, and financial forecasting.
• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.
• Knowledge of personnel administration principles and practices.
• Knowledge of budget preparation and maintenance techniques.
• Exceptional ability to lead and understand contract management data, documents, and reports.
• Demonstrated ability to proficiently lead/supervise the work of others.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to understand and interpret financial and cost accounting data.
• Ability to work independently and perform contact services projects from inception to completion.
• Ability to effectively communicate.
• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, taxpayers and the general public.
• Ability to maintain confidentiality of information.
• Demonstrate ability to perform all the physical, intellectual, and analytical requirements of the position, including decision-making.
• Demonstrate proficiency with Microsoft Office programs.
• Exhibits exceptional integrity, character, and professionalism.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one. For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio: Note: Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits. Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio. If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is View phone number on click.appcast.io and our fax number is View phone number on click.appcast.io.