Facilities Management Specialist

Facilities Management Specialist

The Facilities Management Specialist performs the following major duties:

• Analyzes and develops new repair and modification techniques, criteria, and information required for changes in programs, technological developments, and events that cannot be predicted, or have conflicting requirements, such as planning maintenance operations for aeronautical launch sites. Arranges and attends meetings and conferences with representatives of those occupying space or with supplies of space, services, equipment, or material. Coordinates construction and rehabilitation projects that may be required on short notice. Prepares comprehensive reports on both the technical and administrative aspects of the program for the information of higher management levels. Manages designated parking space assigned to Peace Corps personnel. Analyzes and evaluates policies, practices and standard operating procedures to determine their effectiveness and impact on the efficiency of the program. Provides transportation services to the Director during normal business work hours.
• Analyzes and assesses contractor effectiveness for long-term, extensive technical service contracts and/or cost type contracts, such as monitoring the status of contract performance and approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities. Evaluates and provides assessment of the contractor's performance in meeting operational requirements, contract requirements, and core processes. Performs or directs surveys and investigations to establish baseline data necessary to initiate requirements review. Aids in the integration, and evaluation of various systems for an assigned project. Serves as Contracting Officer's Representative (COR) by monitoring contractor work performance, and ensuring contract compliance by examining goods or services provided and certifying prior to payment. Initiates corrective actions, as required.
• Assist the Chief, FMD with performing the full range of space planning work, following a multitude of steps in order to make a positive recommendation on space. Makes an inspection of present or proposed space to observe working conditions. Interviews each supervisor to become familiar with the essential space requirements of all segments of the office. After this inspection, arranges a conference with the head of the office to discuss observations and/or findings, and clarifies and evaluates the general information developed as to the flow of work. Assists the Chief, FMD for general inquiries regarding design projects for an organization within an agency. Schedules, designs, plans, and makes arrangements for unique events, such as special VIP events or exhibit openings of significant size or complexity. Ensures that all aspects of assigned events are coordinated, monitored and controlled, and that Facilities support is provided in accordance with current Shriver Hall policies. Identifies and prioritizes multiple events between Shriver Hall and all other Peace Corps conference rooms and reservation for usage of rooftop area. Performs long-range planning and develops a comprehensive event schedule and calendar with program of action and milestones, as well as an event support plan. Responsible for handling and processing requests to reserve Shriver Hall from external groups. Determines the scope and nature of actions required to resolve customer service problems and process transactions, based on experience and past practice. Scheduled, designed, planned, and made arrangements for unique events, such as special VIP events or exhibit openings of significant size or complexity.