Billing Coordinator

Empathy Talent are partnering with a highly regarded AM 200 law firm seeking a detail-oriented and driven Billing Coordinator to join their New Jersey office. This is an opportunity to play a critical role in the financial operations of a fast-paced, client-focused environment where accuracy, responsiveness, and collaboration are key.

If you thrive in a high-volume setting, enjoy problem-solving, and take pride in delivering exceptional billing support to attorneys and clients, this role offers both impact and growth.

What You’ll Do

• Own the end-to-end billing process , including preparing, editing, and finalizing client invoices in alignment with firm policies and client-specific guidelines
• Execute e-billing workflows with precision, ensuring compliance with electronic submission requirements
• Review and validate billing data to ensure accuracy of time entries, expenses, and supporting documentation
• Partner closely with attorneys, paralegals, and internal teams to resolve discrepancies and optimize billing workflows
• Manage complex billing scenarios, including:
• Multi-matter and split-party billing
• Tiered or multiple discount structures
• Custom billing formats and electronic submissions
• Respond to client inquiries with professionalism, providing clarity on billing status, invoices, and payment activity
• Process write-offs in accordance with internal policies
• Contribute to monthly and quarterly reporting , supporting leadership with key billing insights
• Continuously identify opportunities to improve billing efficiency and accuracy

What You Bring

• 3+ years of law firm billing experience (required)
• Hands-on experience with Elite 3E, Aderant , or similar legal accounting systems
• Strong proficiency in Microsoft Office , particularly Excel
• Proven ability to manage a high volume of billing with accuracy and speed
• Exceptional attention to detail and strong organizational skills
• Ability to prioritize, multitask, and meet deadlines in a fast-paced environment
• Strong communication skills with the ability to work effectively across attorneys, staff, and clients
• A proactive mindset with the ability to anticipate needs and operate with minimal direction
• Flexibility to adapt in a dynamic environment, including occasional extended hours as needed

Why This Opportunity

• Competitive compensation: $85,000 – $100,000 (commensurate with experience)
• Comprehensive benefits package
• High-impact role within a respected, collaborative legal environment
• Opportunity to work closely with attorneys and leadership on critical billing operations